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We are seeking a highly experienced and exceptionally organized Senior Team Assistant to join our luxury real estate firm. The candidate will have at least 6 years of proven experience in a similar role, with a fluent level of English.
This role is key to the smooth operation of the executive and sales teams, requiring a proactive, detail-oriented, and discreet professional who thrives in an international, client-facing setting.
Key Responsibilities
* Provide comprehensive administrative and organizational support to the executive and sales teams.
* Manage complex calendars, schedule high-level meetings, and coordinate internal and external appointments.
* Organize national and international travel arrangements, including flights, accommodations, and itineraries.
* Draft, review, and translate documents, presentations, reports, and correspondence in both English and Spanish.
* Assist with client relationship management by preparing briefings, following up on actions, and maintaining CRM systems.
* Coordinate luxury property viewings, events, and business meetings, ensuring every detail is aligned with the brand’s standards.
* Liaise with high-profile clients, legal teams, partners, and vendors, ensuring confidentiality and professionalism at all times.
* Oversee office supplies, invoice processing, and administrative budgets related to team activities.
* Implement organizational systems to streamline administrative processes and improve team efficiency.
Required Qualifications & Skills
* Minimum of 6 years of experience as an Executive Assistant, Team Assistant, or similar administrative role, preferably in luxury real estate, finance, or high-end services.
* Fluent or native-level English (C1-C2), both written and spoken; Spanish also required.
* Excellent organizational and multitasking skills with strong attention to detail.
* High level of discretion, integrity, and professional judgment.
* Advanced MS Office skills (Outlook, Word, PowerPoint, Excel); familiarity with CRM systems is a plus.
* Proactive, flexible, and capable of working independently and as part of a team.
* Strong interpersonal and communication skills; ability to interact with VIP clients and senior stakeholders.
What We Offer
* A dynamic and prestigious work environment in the luxury property sector.
* The opportunity to work with a high-performing, international team.
* Competitive salary and benefits package.
* Career development opportunities within a growing and respected brand.
Tipo de contrato: FULL_TIME
Especialización: Secretariado y Administración
Área: Office manager
Sector: Ventas
Banda salarial: Negotiable
Tipo de trabajo: Presencial
Nivel de experiencia: Manager Senior
Ubicación: Palma de Mallorca
FULL_TIME
Referencia: ZDTSME-61AC23FF
Fecha de publicación: 10 de junio de 2025
Consultor/a: Ariane Contreras
balearic-islands business-support/office-manager 2025-06-10 2025-08-09 sales Palma de Mallorca Calvia ES 07120 Robert Walters true #J-18808-Ljbffr