Our client, a fast growing US healthcare technology (AI) firm who has recently closed a significant Series A funding round, is looking for a Bilingual Office Manager & People Operations in the Barcelona hub to support and play a key role in building the growing business and team's culture. This multifaceted role touches on office operations, business administration and team coordination and closely supports the Co-Founders.
This is a rare opportunity to join a high growth company at a defining stage, in a role with genuine scope. Office Management/Operations
Full ownership of the day-to-day running of the Barcelona office, including facilities, vendors, supplies, access management and general office infrastructure
Manage relationships with all local suppliers and service providers, overseeing contracts and ensuring consistent delivery
Support the design and implementation of internal business processes and operations, as well as maintenance of reports, databases, trackers and files as needed
Identify and implement improvements to office systems and processes as the team grows and needs evolve
Manage payroll coordination and benefits administration for the local team, liaising with external providers as required
Prepare and manage employee documentation, maintaining accurate and up to date records in line with local legislation and internal policies
kicking off and tracking background checks, registrations with social security, tax and benefits providers, ensuring equipment arrival and setup
Plan and execute team events, office rituals, offsites and social initiatives
Work with the social committee on initiatives and engagement
Partner with leadership to make the Barcelona office organised, welcoming and high performing as they scale
The chosen candidate will command a bilingual level of English and Spanish (Catalan a plus). A high academic bar is required (a strong undergraduate degree, 2:1 or above) as well as proven experience in operations/administration/HR. Contract - Permanent, subject to probation period
Incorporation - Immediate