Overview
The company is experiencing strategic growth and is seeking a highly skilled, proactive, and discreet Executive Assistant to support the President and three European Directors located in different regional offices. This is a multinational role based across international offices.
Requirements include at least 5 years of experience as an Executive Assistant within a multinational organization and fluency in English (C1/C2) and Spanish. Additional languages (French, German) are a plus.
Key Responsibilities
* Support to the President: Manage and prioritize a complex executive calendar, coordinate high‑level meetings and strategic engagements.
* Organize international travel, logistics, and detailed itineraries.
* Prepare executive presentations, reports, and confidential documentation.
* Track key initiatives and ensure timely follow‑up on action items and deliverables.
* Handle internal and external communications on behalf of the President.
* Liaise with global teams, senior stakeholders, and international offices.
* Support to European Directors: Coordinate calendars and meetings across multiple European time zones.
* Provide administrative and operational support for regional projects.
* Prepare meeting materials, minutes, and follow‑up documentation.
* Organize travel, internal events, and cross‑office visits.
* Operational & Communication Management: Serve as a central point of contact between the Executive Office and internal departments.
* Facilitate communication across multicultural teams and international locations.
* Ensure all meeting materials are prepared in advance and follow‑ups are executed.
* Manage sensitive information with absolute confidentiality and professionalism.
Candidate Profile
Education & Experience
* Bachelor's degree in Business Administration, Communications, or a related field.
* 5–7 years of experience as an Executive Assistant, Personal Assistant, or similar role within a multinational environment.
* Proven experience supporting C‑level executives.
Technical Skills
* Advanced proficiency in Microsoft Office and productivity tools.
* Strong organizational and multitasking abilities.
* Excellent written and verbal communication skills.
Languages
* Fluent English (C1/C2) and Spanish required.
* Additional European languages (French or German) are a plus.
Core Competencies
* Exceptional attention to detail and organizational skills.
* Proactive mindset with strong anticipation skills.
* High level of discretion, integrity, and professionalism.
* Ability to work under pressure and manage competing priorities.
* Flexibility and adaptability in a dynamic international environment.
Benefits / Offer
* Direct exposure to the President and senior European leadership.
* A dynamic, multicultural, and international work environment.
* Opportunities for professional development and involvement in strategic initiatives.
* Competitive compensation package aligned with experience.
* Hybrid role with a flexible timetable and predominantly remote work.
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