PbJob Summary /b /ppbr/ppWorking directly with IA-TC COO, VPs, and with the Digital VP, this role provides day-to-day executive support to enable effective leadership operations. The Executive Assistant is responsible for managing complex agendas, coordinating travel arrangements, organizing site-level events, and delivering comprehensive adminitrative support in a fast-paced, matrix environment. /ppbr/ppThe role requires strong organizational skills, confidentiality, discretion, and the ability to anticipate and respond proactively to evolving business needs. All activities are carried out in compliance with internal standards and processes, while consistently demonstrating alignment with Werfen’s values and purpose, with a strong emphasis on integrity, honesty, and professionalism. /ppbr/ppbKey Accountabilities /b /ppbr/ppExecutive Administrative Support: /pulliProvide efficient administrative support to the IA-TC COO, VPs and Digital VP, ensuring day to day operations. /liliManage administrative processes and implement organizational tools to improve efficieny and compliance. /li /ulpbr/ppAgenda, Meetings and Communication: /pulliProactively manage complex calendars, schedule meetings, and coordinate logistics, including video conferences and meeting rooms. /liliAct as a liaison between different departments and stakeholders to ensure effective communcation for meetings, events, and travel. /liliScreen incoming calls and manage communications with professionalism and discretion. /li /ulpbr/ppTravel and Expense Management: /pulliCoordinate complex travel arrangements for COO and VPs, including visas and related documentation. /liliManage expense reports in line with company policies and timelines. /li /ulpbr/ppFinancial and Invoice Support: /pulliCreate and follow up on purchase orders and invoices related to COO and VPs projects and team activities. /li /ulpbr/ppVisitor and Stakeholder Management: /pulliGreet and coordinate visitors, ensuring a profesional and welcoming experience aligned with Werfen standards. /li /ulpbr/ppEvent and Site Logistics Management: /pulliSupport the organization of site-level events, including annual meetings and town halls. /liliCoordinate auditorium and town hall logistics, ensuring execution and stakeholder alignment. /liliProvide logistical support for subsidiary and cross-site meetings held at the Immunoassay Technology Center. /li /ulpbr/ppbNetworking/Key relationships /b /pulliImmunoassay Leadership Team /liliCOO /liliVP QRA /liliVP Operations /liliVP Finance /liliVP People Function /liliVP Sales Marketing /liliVP Digital Solutions /li /ulpbr/ppbMinimum Knowledge Experience required for the position: /b /ppEducation: /pulliBachelor’s degree in a discipline related to the field. /liliAdditional studies in secretarial training will be valued. /li /ulpExperienceb: /b /pulliMinimum experience of at least 5 years in a similar role within a multinational site environment. /li /ulpAdditional Skills/Knowledge: /pulliSoftware: Fluency in Office tools (Excel Word). Valuable knowledge of SAP and Concur. /liliLanguage: Fluency in Spanish or Catalan. Advanced Knowledge of English (reading and speaking). /li /ulpbr/ppbSkills Capabilities: /b /pulliProactivity and anticipation of needs. /liliFlexibility and adaptability to a fast-changing environment. /liliCritical thinking and business curiosity. /liliStrong communication skills. /liliCollaborative mindset and team-building capability. /liliExcellent prioritization, planning, and organization skills, with a focus on maximizing efficiency. /liliHigh level of discretion, integrity and professionalism. /liliReflects values of Werfen in the quality of work and working relationship. /li /ulpbr/ppbTravel requirements: /b /pulliNot required. /li /ul