Events Assistant (Volare Vitae)
Are you organised, creative, and excited about supporting the delivery of international events?
At Volare Vitae, we provide high-quality event and logistics support to EU-funded projects across multiple regions. We are looking for an Events Assistant to join our team and contribute to the successful planning and execution of workshops, conferences, and high-level meetings.
What you’ll do:
* Assist in planning and coordinating events (workshops, conferences, meetings, study visits)
* Support preparation of event agendas, participant lists, and coordination materials
* Liaise with venues, service providers, and suppliers to ensure smooth event delivery
* Support participant communication, including invitations, registrations, and follow-ups
* Assist with travel and accommodation arrangements for speakers and participants
* Prepare event materials (presentations, badges, agendas, visibility items)
* Provide on-site or remote support during events, ensuring smooth coordination
* Support post-event activities, including feedback collection and reporting
* Ensure compliance with EU visibility and branding requirements
Who you are:
* Organised, detail-oriented, and able to manage multiple deadlines
* Comfortable working in a fast-paced, international environment
* Strong communication skills in English (additional languages are a plus)
* Proficient in MS Office; experience with event tools/platforms is an advantage
* Experience in event organisation, administration, or logistics is an asset
* Proactive, flexible, and solution-oriented mindset
What we offer:
* A flexible and dynamic international working environment
* Hands-on experience in organising events for EU-funded projects
* Close collaboration with experienced consultants and project teams
* Opportunity to develop skills in event management and coordination
* Career growth opportunities within the company
Learn more about us:
Interested or know someone who might be a fit? Feel free to reach out or apply directly.
The recruitment process will be ongoing until Summer 2026.
Only shortlisted candidates will be contacted.