Working directly with the VPs, providing day-to-day support for complex travel arrangements, national and international events, and administrative tasks.
Ensuring compliance with standards and aligning with Werfen's values, especially integrity and honesty.
Key Accountabilities:
1. Efficient Administrative Support: Manage administrative processes and implement organizational tools.
2. Communication and Coordination: Act as a liaison between departments and team members for meetings, events, and travel.
3. Travel Management: Arrange complex travel, apply for visas, and handle expense reports.
4. Invoice Management: Create purchase orders for projects and teams.
5. Call Screening: Screen incoming calls.
6. Visitor Reception: Greet and manage visitors.
7. Auditorium Management: Arrange meetings and logistics for the auditorium.
8. Meeting Scheduling: Schedule meetings and arrange video conferences.
9. Subsidiary Meetings Support: Support subsidiary meetings at Torre Werfen.
10. Event Management: Assist with international and annual meetings.
Networking / Key Relationships:
* Chief People Officer
* General Counsel
* Vice President, Corporate QA / RA and Sustainability and Risk Officer
* Director, Corporate Treasury, Capital Markets & IRS
Minimum Knowledge & Experience:
* Advanced English (C1 / C2)
* University degree
* Secretarial studies (a plus)
* Microsoft Office suite
* SAP and Concur (a plus)
Skills & Capabilities:
* Proactivity
* Flexibility and adaptability
* Critical thinking and business curiosity
* Team building
* Ability to foster teamwork and cooperation
* Prioritization, planning, and organization skills
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