At Manpower, we are looking for an Executive Secretary for a Family Office.
The ideal candidate for the position should have at least 5 years of experience and a high level of English.
The location is Madrid.
If you are interested, don't hesitate to apply.
Supervisory Responsibilities :
* Tasked with managing the diary and all paperwork of the Chairman as well as any additional tasks required by Lady Fry.
Duties / Responsibilities :
* Provides high-level administrative support and assistance to the Chairman and / or other assigned leadership staff.
* Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
* Arranges travel and accommodations for Chairman and other leadership staff.
* Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
* Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and / or distributes contents to appropriate staff.
* Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
* Performs additional duties as assigned by executives.
* Performs other related duties as assigned.
Required Skills / Abilities :
* Excellent verbal and written communication skills in English and Spanish.
* Excellent organizational skills and attention to detail.
* Excellent time management skills with a proven ability to meet deadlines.
* Ability to function well in a high-paced and at times stressful environment.
* Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
* Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Education and Experience :
* High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
* At least five years of related experience required.
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