As the EU RFP and Tender Supervisor, your responsibilities will include :
Team Supervision
* Supervising and coaching a team of Tender / Contract Specialists.
* Conducting regular performance reviews and coaching sessions.
* Proactively managing work patterns and staffing levels to avoidbacklogs.
* Leading recruitment and selection process, ensuringbest talent is brought into the organization.
* Developing, improving and completingtraining and onboarding plans.
* Ensuring all team members adhere to defined processes.
* Maintaining positive work environment that upholds dignity and respect of all team members.
RFP and Tender management
* Leading and coordinating end-to-end process of Requests for Proposals (RFP) and Requests for Information (RFI) acting as the focal point for the sales team and internal functions.
* Cooperating with various departments to gather necessary information and build compelling proposals.
* Developing and implementing project plan to successfully complete written response of the RFP / RFI and win tenders.
* Prioritizing multiple proposals simultaneously, rigorously adhering to project timelines.
* Conducting the “first-pass” of each proposal and providing answers to the questions by researching the appropriate knowledge database, reviewing past proposals, and searching relevant websites.
* Providing comprehensive writing and editing expertise to ensure all aspects of the proposal are accurate, complete, and error-free.
* Acting as gatekeeper and project coordinator / manager to compile and submit all customer files, uploading documentation and work within customer-specific portals as needed.
* Tracking and maintaining records of upcoming, pending and past RFP responses and analyzing RFP success rate.
* Leading project debriefings, analyzing issues or problems that occurred during projects, and applying lessons learned to future proposals.
* Training the sales team on the RFP process.
* Providing regular reports and updates to senior management.
Requirements
* Significant experience in RFP / Tender administration.
* Cultural awareness and successful experience managing teams across multiple countries.
* Strong Project management experience or qualified certification.
* Outstanding organizational skills and ability to manage multiple projects simultaneously.
* Excellent written and verbal communication skills, with a keen attention to detail.
* Ability to collaborate effectively with international teams and influence on tasks’ s completion.
* Demonstrated initiative and execution capability.
* Fluent in English (C1 or above) ; additional EU language will be a plus
* Proficiency in Excel and data manipulation tools.
* Ability to travel, not to exceed 15%
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