Role:
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Client Administrator
Role Location:
Valencia
Employment Type:
Permanent
Role Summary:
As a Client Administrator you will have the chance to work closely with a Client Service Manager to help support a portfolio of funds by keeping client and investor data up to date, tracking key deadlines, preparing draft fund and investor documents, and coordinating with internal teams to ensure everything runs smoothly and compliantly. It’s a hands‑on, collaborative role that offers broad exposure to fund operations, governance, and investor servicing—ideal for a detail‑oriented candidate who enjoys working in a fast‑paced, professional environment and growing their expertise in financial services.
Job Specification:
Work together with a Client Service Manager responsible for a portfolio of clients to support the daily activities of the funds under management.
Ensuring compliance with internal and external processes.
Monitor compliance with deadlines according to Fund corporate calendar and internal procedures.
Report to the Client Service Manager for approaching deadlines and ensure the fund corporate calendar is up to date.
Update internal database on clients (static as well as dynamic) data by liaising internally with counterparties to verify and/or collect the required information.
Prepare 1st draft of Operating Memorandum based on latest available template for review by the Client Service Manager.
Liaise with internal teams to ensure compliance with internal procedures and their proper documentation, i.e. populate checklists, AML forms, UBO forms, other fund related reports with the support where needed.
Ensure all investor subscription documents incl. side letters are saved on client folder.
Prepare 1st draft of investors side letter matrix and report to the Client Service Manager any gaps on responsible parties or approaching deadline.
Where FundRock LIS acts as corporate secretary, liaise internally to collect Board pack relevant reports from internal departments. Report to the Client Service Manager in case of missing data.
Prepare cash payment instructions for review and signature by the Client Service Manager.
Upload investor reports and target fund documentation to the investor portal.
Support the Client Service Management team with any ad hoc requests from clients.
Support with ad hoc projects.
Skills Required:
Academic degree, preferably in Finance or Economics.
Keen to further develop your practical knowledge of laws and regulations applicable to financial services, both within Luxembourg and other jurisdictions.
Strong commercial awareness, analytical and communications skills.
Good working knowledge in MS Office suite.
Fluent in English with excellent written and oral communication skills.
What you will get in return:
Hybrid working model
Private health insurance
27 working days holiday + Public holidays
Opportunities for professional development.
Professional Development (CPD) and Study Guidance programs
Positive and hospitable work environment.
Opportunity to work with a diverse, agile and global team.
Exposure to all aspects of the business and cross-jurisdiction.
A genuinely unique opportunity to be part of an expanding large global business + more
At Apex Group, we are committed to creating a diverse and inclusive workplace. In Spain, this includes our obligation under the LGD to ensure that people with disabilities are represented within our teams. If you have a recognized disability (≥33%), we welcome your application and will provide reasonable adjustments throughout the recruitment process.
As a vital team member and in return for your expertise, inclusive approach and commitment, we’ll provide a favourable salary and the chance to join a passionate and welcoming team. Benefits As a truly global business, we tailor benefits to each location to safeguard our people and respect local cultures and ways of working. Our people are our greatest asset, and we invest in talent development. xpzdshu Join our global network, and you will benefit from education support, sponsorship and in‑house training programs.
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