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Role Purpose:
Reporting to the Senior Facilities Manager and working as part of the overall Facilities Team, the Assistant Facilities Manager will manage a range of soft services and provide the necessary support to ensure the efficient and effective running of the site.
Responsibilities:
* Vendor Management
* Manage the team providing soft and hard services to the site (cleaning, maintenance, waste & recycling, vending & food services etc.)
* Monitor compliance with contracts and service level agreements (SLAs).
* Manage purchase orders, invoices according to internal policies.
* Client Management
* Interface with client and action queries promptly in line with service level agreements
* Manage and maintain regular contact and meetings with client - to report on issues, recommendations and cost estimates
* Facilities Maintenance
* Supervise preventive and corrective maintenance of facilities.
* Coordinate repairs and infrastructure improvements.
* Weekly walk‑round ensuring quality standards are maintained
* Budget Control
* Participate in budget preparation and identifying the needs and opportunities
* Monitor expenses and identify cost‑saving opportunities.
* Regulatory Compliance
* Ensure facilities comply with local and corporate regulations.
* Maintain records and documentation required for audits.
* Ensure compliance with health and safety regulations.
Requirements:
* Knowledge of the Facilities/Office Services Coordinator role
* Previous experience of working within a high‑profile corporate environment
* Education: Diploma/degree level
* Problem solving skills
* Good decision making
* Excellent written/verbal communications in both Spanish and English
* Spreadsheet and word processing
* Customer focused
* Good interpersonal skills
* AssertiveAttention to detail
Seniority level
Associate
Employment type
Full‑time
Job function
General Business and Engineering
Paterna, Valencian Community, Spain
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