Join the Nikki Beach Hospitality Group!
Position Title: Receiving & Procurement Coordinator
Location: Marbella, Spain
Job Type: Full-time, Seasonal
Position Overview
For this exciting new project launching in summer 2025, the Receiving & Procurement Coordinator plays a critical role in ensuring the smooth flow of supplies, accuracy of deliveries, and inventory control that support every aspect of our operation—from the kitchen and bar to housekeeping and OS&E. As a key link between the Purchase Manager, delivery personnel, internal departments, and storage facilities, you contribute directly to cost control, operational efficiency, and guest service. You bring attention to detail, a service-driven mindset, and organizational discipline to ensure stock levels are accurate, disruptions minimized, and the venue operates at its best.
Key Responsibilities
* Manage all incoming deliveries, verify accuracy against purchase orders and quality standards.
* Maintain receiving logs, delivery reports, and invoice records in coordination with Finance and Purchasing.
* Organize and monitor storage areas (dry, cold, frozen) for proper labelling, rotation, and hygiene.
* Collaborate with Kitchen, Bar, and Events teams to anticipate supply needs and usage.
* Assist the Purchase Manager in placing orders with approved vendors based on requisitions and consumption trends.
* Track order progress and follow up on delays or shortages, communicating updates to relevant departments.
* Ensure all received products meet brand standards, including quality, packaging, and expiry checks.
* Participate in monthly stock counts and reconcile inventory discrepancies.
* Monitor consumption and flag anomalies to Operations and Finance teams.
* Ensure storage environments are clean, safe, and compliant at all times.
* Distribute goods to departments with proper documentation and quantity control.
* Support sourcing of new products or vendors, ensuring alignment with brand and purchasing policies.
* Build and maintain strong supplier relationships for timely deliveries and favorable terms.
* Assist Finance with invoice accuracy, coding, and timely payments.
* Report damaged, missing, or expired goods promptly.
* Track and report waste, breakage, and supplier compliance with sustainability efforts.
* Follow SOPs related to procurement, receiving, and inventory management.
* Ensure teams have necessary supplies for smooth operations.
Required Qualifications and Competencies
* Experience in procurement, inventory, or receiving in hospitality or F&B environment.
* Strong organizational and time management skills.
* High attention to detail and accuracy in record keeping.
* Knowledge of hygiene and food safety standards.
* Familiarity with inventory systems and order tracking tools.
* Excellent communication and team collaboration skills.
* Fluency in English; Spanish and other languages are a plus.
* Ability to lift and move inventory, work in cold storage environments.
* Flexibility to work mornings, weekends, and holidays as needed.
Benefits
* Shared tips & service charge
* Daily staff meals provided on-site
* Opportunity to work with an international hospitality brand
Why Join Nikki Beach Hospitality Group?
Be part of a globally recognized group that combines music, dining, entertainment, fashion, film, and art to create exceptional hospitality experiences. As the original luxury beach club brand, Nikki Beach has evolved into a worldwide company with beach clubs, hotels, resorts, restaurants, residences, and seasonal pop-ups. We’re a family-owned company with a strong community and purpose. Joining us means working in a high-energy, international environment with growth, travel opportunities, and a chance to create unforgettable moments for our guests worldwide.
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