Are you a detail-oriented payroll professional with strong expertise in Spanish labour laws and multi-country payroll environments? Do you thrive on accuracy, efficiency, and helping employees get paid on time? We're looking for a Payroll Specialist to join our dynamic team and ensure flawless payroll administration for our Spanish workforce.
This is a hybrid role that will work 3 days a week in out Madrid office and 2 from home.
Responsibilities
* Accurately process monthly payrolls, including salaries, overtime, bonuses, holiday pay, and deductions, fully compliant with Spanish labour laws and the Workers' Statute (Estatuto de los Trabajadores).
* Manage social security activities such as onboarding new hires, handling leavers, recording absences, contract changes, sickness cases, and processing A1 certificates.
* Administer employee benefits and incentives, including meal vouchers, pension plans, and health insurance.
* Calculate, file, and remit tax and social security contributions to Seguridad Social and Agencia Tributaria.
* Provide clear support and answers to employee queries on payroll topics like prorrateo, paga extra, and finiquito (severance pay).
* Maintain accurate and up-to-date employee records, including contracts, tax information, and bank details.
* Collaborate closely with People and Finance teams to ensure smooth onboarding, benefit updates, and payroll reporting.
What We're Looking For:
* Minimum 3 years' experience managing payroll within a multi-country or international environment.
* Deep knowledge of Spanish labour laws, tax regulations, and Seguridad Social requirements.
* Proficiency with payroll systems such as SAP/GlobalView and ADP Celergo.
* Strong data analysis skills, especially with Excel, to generate insightful reports and support decision-making.
* Exceptional attention to detail and excellent organizational and analytical abilities.
* Fluency in Spanish and English (written and spoken) is essential; additional languages are a plus.
* A collaborative team player who is also capable of working independently and taking initiative.
* Effective problem-solving skills and ability to troubleshoot payroll issues.
* Experience working within an Employee Service model is highly desirable.
What's in it for you?
* Flexible benefits: exchange part of your salary and make tax savings on health insurance, meal and transport vouchers, childcare, and training.
* Well-being: Free access to the Calm app (for up to 5 users), 24/7 counseling, and emotional support from our Healthy Mind Coaches. We also offer self-care and parenting resources through the Cleo app.
* Flexible working: flexibility of working one hour in, one hour out, shortened workdays on Fridays and during the summer, and the opportunity to work from over 40 countries for up to 10 weeks per year through our Work Away program.
* Annual leave: 23 working days of vacation, 5 paid days per year for volunteering, and 5 additional paid days annually for personal or professional development.
* Extended leave: 7 extra days of maternity leave and 5 extra days of paternity leave, on top of the legal allowance, available after one year of service.
* Financial support: Life and disability insurance, salary advances of up to 3.5 times your net monthly pay, a €300 net marriage bonus, and access to Sage's employee stock purchase plan at a discounted rate.