Job Reference306_25_DIR_ASSPositionDirectors' Office Junior AssistantClosing DateWednesday, 28 May, 2025Reference: 306_25_DIR_ASSJob title: Directors' Office Junior AssistantAbout BSCThe Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain. It houses MareNostrum, one of the most powerful supercomputers in Europe, was a founding and hosting member of the former European HPC infrastructure PRACE (Partnership for Advanced Computing in Europe), and is now hosting entity for EuroHPC JU, the Joint Undertaking that leads large-scale investments and HPC provision in Europe. The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress. BSC combines HPC service provision and R&D into both computer and computational science (life, earth and engineering sciences) under one roof, and currently has over 1000 staff from 60 countries.Look At The BSC ExperienceBSC-CNS YouTube ChannelLet's stay connected with BSC FolksWe are particularly interested for this role in the strengths and lived experiences of women and underrepresented groups to help us avoid perpetuating biases and oversights in science and IT research. In instances of equal merit, the incorporation of the under-represented sex will be favoured.We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences.If you consider that you do not meet all the requirements, we encourage you to continue applying for the job offer. We value diversity of experiences and skills, and you could bring unique perspectives to our team.Context And MissionThe mission of this role is to assume the duty of clerical and administrative support, optimising workflow procedures and ensuring efficient operations.Key Duties
* Directors' travel management.
* Assist the Heads of Area from the Director's office in travel management.
* Maintaining the director's agenda and assisting in planning appointments, meetings, conferences, etc.
* Acting as the first point of contact for the team and supporting senior staff with general administrative tasks.
* Undertaking administrative tasks as required, such as travel expense notes, expense reconciliation, purchase orders, and assisting with documentation.
* Organisation and management of events and visits to BSC, including agenda preparation and logistical coordination.
* Management of emails, letters, phone calls, and other communication.
* Maintaining organised filing systems and managing records.
* Tracking and ordering office supplies to maintain inventory.
Requirements
1. Education
* Administrative Studies or equivalent (Professional Administrative/ Secretary Training 2nd Grade)
2. Essential Knowledge and Professional Experience
* A minimum of 2 years of experience in a similar position
* Proven work experience as an executive assistant
* Knowledge of IT tools (Office Suite): Word, Excel, PowerPoint and Outlook
* Fluency in Spanish and Catalan, with a high level of proficiency in English.
3. Additional Knowledge and Professional Experience
* Familiarity with technical environments or scientific terminology will be a plus.
4. Competences
* Optimal written and verbal communication skills
* High attention to details
* Excellent organization and planning skills
* Sociable and communicative
Conditions
* The position will be located at BSC within the Directors' Office
* We offer a full-time contract, a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, tickets restaurant, private health insurance, fully support to the relocation procedures
* Duration: Open-ended contract due to technical and scientific activities linked to the project and budget duration
* Salary: we offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in Barcelona
* Starting date: 1st of June
Applications procedure and processAll applications must be submitted via the BSC website and contain:
* A full CV in English including contact details
* A cover/motivation letter with a statement of interest in English, clearly specifying for which specific area and topics the applicant wishes to be considered. Additionally, two references for further contacts must be included. Applications without this document will not be considered.
Development of the recruitment processThe selection will be carried out through a competitive examination system ("Concurso-Oposición"). The recruitment process consists of two phases:
* Curriculum Analysis: Evaluation of previous experience and/or scientific history, degree, training, and other professional information relevant to the position. - 40 points
* Interview phase: The highest-rated candidates at the curriculum level will be invited to the interview phase, conducted by the corresponding department and Human Resources. In this phase, technical competencies, knowledge, skills, and professional experience related to the position, as well as the required personal competencies, will be evaluated. - 60 points. A minimum of 30 points out of 60 must be obtained to be eligible for the position.
The recruitment panel will be composed of at least three people, ensuring at least 25% representation of women.In accordance with OTM-R principles, a gender-balanced recruitment panel is formed for each vacancy at the beginning of the process. After reviewing the content of the applications, the panel will begin the interviews, with at least one technical and one administrative interview. At a minimum, a personality questionnaire as well as a technical exercise will be conducted during the process.The panel will make a final decision, and all individuals who participated in the interview phase will receive feedback with details on the acceptance or rejection of their profile.At BSC, we seek continuous improvement in our recruitment processes. For any suggestions or comments/complaints about our recruitment processes, please contact recruitment@bsc.es.For more information, please follow this link.DeadlineThe vacancy will remain open until a suitable candidate has been hired. Applications will be regularly reviewed and potential candidates will be contacted.OTM-R principles for selection processesBSC-CNS is committed to the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the Open, Transparent and Merit-based Recruitment principles (OTM-R). This is applied for any potential candidate in all our processes, for example by creating gender-balanced recruitment panels and recognizing career breaks etc.BSC-CNS is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other basis protected by applicable state or local law.For more information follow this linkApplication FormYou are applying for the following job offerName and Surname *Gender ** *FemaleMaleOtherEmail *Nationality** *Where did you first see this job offer (Please indicate the name of the website, social media, referral etc.)? *please choose one of this and if needed describe the option : - BSC Website - Euraxess - Spotify - HiPeac - LinkedIn - Networking/Referral: include who and how - Events (Forum, career fairs): include who and how - Through University: include the university name - Specialized website (Metjobs, BIB, other): include which one - Other social Networks: (Twitter, Facebook, Instagram, Youtube): include which one - Other (Glassdoor, ResearchGate, job search website and other cases): include which oneIndicate what BSC department/s you want to apply.Computer SciencesCASELife SciencesEarth SciencesIndicate what research group/s you want to apply.Upload CV (select the file, then click the Upload button) *Please, upload your CV document using the following name structure: Name_Surname_CVFiles must be less than 3 MB.Allowed file types: txt rtf pdf doc docx.Cover Letter (optional) (if so, select the file and then click the Upload button)Please, upload your CV document using the following name structure: Name_Surname_CoverLetterFiles must be less than 3 MB.Allowed file types: txt rtf pdf doc docx zip.Other Documents (optional) (if so, select the file and then click the Upload button)Please, upload your CV document using the following name structure: Name_Surname_OtherDocumentFiles must be less than 10 MB.Allowed file types: txt rtf pdf doc docx rar tar zip.
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