Our client, a leading firm in its sector, is seeking a Bilingual Executive Assistant & Office Manager to provide high-level administrative support to the director and ensure the smooth operation of their offices.Responsibilities (among others) include :Office Manager (60% of workload)Oversee equipment and facilities, ensuring smooth daily operationsAct as the main point of contact for building management, cleaning services and insurance mattersBooking and preparing meeting rooms for the team when neededManaging office and kitchen supplies (stationary, copier, etc.) and liaising with providersOrganise company meetings, offsites and events, managing logistics and cateringEnsuring all offices in Spain are up to regional management standardsGreeting clients and visitors and ensuring they are looked after whilst atthe officeActing as the first point of contact for the firm, managing the switchboard and directing calls appropriatelyExecutive Assistant (40% of workload)Agenda management for Director in the firm :coordinate schedules, anticipate conflicts and prioritise meetingsSchedule meetings and liaise with clients, partners and internal teamsArrange travel, including flights, accommodations and itineraries for the whole teamScreen, prioritise and manage emails and calls, ensuring timely responses and follow-upsProcess expense reports, reconcile credit card statements and maintain financial recordsHandle sensitive business and personal tasks with discretion and professionalismCandidates must be entirely bilingual in English / Spanish, Catalan a plus, have a University Degree and manage standard Tech with ease.
Candidates should have previous experience as an Executive Assistant at least 3 / 4 years' experience, ideally in an investment, consulting or legal environment.The idóneo candidate will be polite, proactive, resourceful and able to take initiative.
They will report directly to HR.Location – Barcelona.
Office based role.Salary – circa 30-40k€Timetable – 09.00 – 18.00h (Fridays 9.00 - 16.00h) (Summer hours :July and August)Contract – PermanentIncorporation - Immediate
#J-18808-Ljbffr
📌 Bilingual Office Manager & Ea
🏢 Victoria Selection & Search
📍 La Coruña