The HR Admin & Payroll Specialist will manage the full employee lifecycle from onboarding to offboarding and play a critical role in ensuring compliance with local labor legislation and effective collaboration with employee representative bodies, including the Works Council. This role requires a strong understanding of labour relations, local HR policies, and collective bargaining agreements (CBAs), particularly within the Spanish legal context.
You will report directly to the Admin and Payroll Lead and act as a key HR Operations contact for the Spain location. You will support regional HR strategies while ensuring consistent and legally sound operational practices locally.
Key Responsibilities Labor Relations & Compliance:
* Act as the main point of contact for labor relations topics, ensuring local compliance with employment laws, CBAs, and regulatory obligations.
* Serve as liaison between management and the Works Council (WC), coordinating communications, ensuring legal obligations are met, and fostering a culture of collaboration and transparency.
* Advise managers and employees on labor law, internal policies, terms of employment, and best practices.
* Coordinate and support consultations with the WC for organizational changes, policy implementations, and employment matters.
* Ensure accurate and timely reporting to local authorities (e.G., Seguridad Social, Agencia Tributaria, INE, Generalitat de Catalunya).
* Maintain up-to-date knowledge of changes in labor law, WC mandates, and collective agreements and assess implications for the business.
Payroll:
* Manage payroll inputs and ensure accuracy of payroll records in close collaboration with the external payroll provider and local finance team.
* Act as the local coordinator for payroll-related queries, employee data management, and statutory documentation.
HR Operations:
* Manage vendor relations (insurances, broker, payroll provider).
* Maintain records and produce necessary reports as role requires.
* Oversee HR invoice processing for the location.
* Partner with the TAM SSC to deliver location-specific transactional activities:
* Onboarding process (issuing contracts, collecting personal data for payroll).
* Mandatory training, probationary period closures, mood monitoring.
* Manage absence through TRM systems (reporting annual leave, sickness, other leave).
* Handle employee lifecycle administration (contract amendments, merit and bonus letters, exit processes).
* Maintain personal data records for the local employee base (electronic files).
* Advise managers on employment terms and share best practices.
* Apply HR and business knowledge for decision-making.
* Proactively improve processes to standardize, simplify, and automate HR activities.
* Develop HR policies and procedures to enhance performance and reduce disputes.
* Provide strategic advice on employee benefits.
* Align HR strategies with business goals.
* Review and update HR policies and processes regularly.
* Participate in projects to align the workforce with organizational goals.
* Collaborate with management and employees to improve relationships, morale, and productivity.
* Communicate organizational culture through onboarding, townhalls, and events.
* Assess employee attitudes and monitor trends via surveys and meetings.
Skills Required Professional Experience
* University degree or equivalent, with 2-5 years of professional experience.
* Experience in labor relations and working with Works Councils, including CBA interpretation, especially the “XVIII State Collective Bargaining Agreement” is a plus.
* Strong knowledge of Spanish labor law and HR compliance.
* Experience with HR & Payroll processes, practices, and systems.
* Proficiency in IT/HR systems and MS Office (especially Excel).
* Experience working in a multicultural international environment.
* Experience liaising with authorities like Agencia Tributaria, Seguridad Social, INE, and Generalitat de Catalunya.
Core Competencies
* Fluent in Spanish (C2) and English (C2).
* Proactive, solutions-oriented attitude and strong work ethic.
* Resourceful with a drive to improve performance and efficiency.
* Ability to simplify, automate, and standardize processes.
* Excellent organizational and time management skills.
* Strong analytical, numerical, and reporting skills with attention to detail.
* Excellent interpersonal, communication, and presentation skills.
* Positive team spirit and attitude.
* Ability to build relationships at all organizational levels.
* High integrity, respect, open-mindedness, and honesty.
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