We have a current opportunity for a Project Site Coordinator on a contract basis. The position will be based in Northern Spain, working for a global energy company.
Candidates must have strong local knowledge and be living in the nearby region.
The Project Site Coordinator assists the Site Manager and the site team in all administrative tasks of the site, supporting a structured and organized office, implementing all business and project approved processes, and enabling site resources to concentrate solely on their core competence scope. The Coordinator strives to achieve a comprehensive overview of all processes and assets in the office and the site, identifying elements of waste for elimination and optimization of activities within their scope of responsibility. The role reports hierarchically to the Site Manager while assigned to the respective construction site and functionally to the Head of C&C Site Support.
Roles and Responsibilities
* Collect, organize, and administrate reports regarding progress.
* Support the creation of progress, site, project, and management presentations.
* Attend meetings; take and distribute minutes and track the progress of defined action items.
* Perform and coordinate site onboarding and provide guidance to new employees arriving to work on construction sites.
* Track site personnel timesheets and working hours, maintain a record with tables and charts, and share with required departments.
* Keep an updated record of personnel on site.
* Support the Site team with different reporting needs as required.
* Implement business processes and engage with other team members in continuous improvement to maximize efficiency and effectiveness.
* Identify and eliminate waste or non‑added value activities within the area of responsibility.
* Maintain records, databases, filing systems, and archives in electronic and/or hard copy format.
* Perform general administrative activities and provide backup support for others in case of sickness, absence, or workload.
* Support or arrange the translation of documents.
* Keep an updated record of the delivery situation.
* Send and receive parcels.
* Administrate living quarters.
* Administrate site cars and local transportation.
* Administrate site offices and facilities.
* Introduce personnel to administration and routines.
* Maintain regular contact, as authorized, with local suppliers and contractors, including housekeeping and security.
* Control office material supplies and the availability of visitors’ Personal Protective Equipment (PPE).
* Coordinate travel arrangements for site personnel and visitors together with the home‑office Business Mobility Coordinators, Travel Coordinators, and Project Construction and Commissioning Managers.
For further information about this position please apply.
Commitment to Diversity and Inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base as well as the Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right to equitable, fair, and respectful treatment.
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