About us:
Axiomatic_AI is dedicated to accelerating R&D by developing the next generation of Automated Interpretable Reasoning, a verifiably truthful AI model built for reasoning in science and engineering, empowering engineers specifically in hardware design and Electronic Design Automation (EDA), with a mission to revolutionize the fields of hardware design and simulation in the photonics and semiconductor industry. We seek highly motivated professionals to help us bring these innovations to life, driving the evolution from development to commercial product.
Position overview:
Axiomatic_AI is seeking a highly motivated and detail-oriented Office Manager for our Barcelona office. As an integral part of our People Team, you will play a key role in supporting office operations, HR functions, and ensuring smooth communication and collaboration across the team. Your role will involve managing office logistics, overseeing HR processes, coordinating meetings and events, and ensuring the office operates efficiently in a fast-paced, dynamic environment. You will work closely with various stakeholders, including the executive team, landlords, suppliers, and external agencies, to maintain a well-organized and productive workplace.
Your mission:
Office Manager for the Barcelona Office primarily focused on:
* Proactively identifying office and team needs and addressing them efficiently.
* Maintaining office equipment and supplies
* Preparing meetings and following up on action items.
* Coordinating logistics for meetings and events.
* Preparing expense reports and managing documentation for tax etc. purposes.
* Coordinate and implement health and safety measures.
* Work with landlords and suppliers.
Own HR Operations in Barcelona:
* Offer letters and contract signing for ES employees
* Employee onboarding
* Office Finances: Manage office accounts, including payment of salaries, taxes, invoices, and expenses.
* Manage and oversee all interactions and documentation with tax and relocation agencies.
Act as an integral part of Axiomatic_AI's People Team:
* Providing administrative support, contributing to the efficiency of our recruitment operations.
* Primary coordinator for scheduling interviews, assessments, and recruitment-related activities, ensuring all logistics are meticulously arranged and communicated to candidates and hiring teams.
The Impact You Will Have:
* Enhancing executive team efficiency and acting as a trusted partner for the team.
* Facilitating smooth communication and collaboration.
* Ensuring seamless administrative functions.
* Supporting onboarding and offboarding processes.
* Organizing key meetings and events.
* Organise travel and accommodation for visitors and during biannual team sprints
Key requirements:
* Proven experience > 3 years of operations office management in a startup or similar fast-paced environment.
* Proactive and creative in solving issues under uncertainty: “solutions, not problems” attitude
* Fluent and clear oral and written communication in Spanish and English.
* Initiative to research, suggest and implement measures and systems to improve work at the office.
* Proficiency in Microsoft Office and Google Workspace.
* Strong organizational and communication skills.
Who You Are:
* A team player with a positive attitude and flexibility.
* Intuitive, self-motivated, and detail-oriented.
* Proactive and creative in solving issues under uncertainty: “solutions, not problems” attitude
* Professional with excellent written and verbal communication skills in English and Spanish. In particular, the ability to communicate complex information in English effectively in writing.
* Able to work independently and handle confidential information.
* Dedicated to establishing and maintaining sustainable processes, guidelines and principles.
What we offer:
* Competitive compensation
* Stock Options Plan: Empowering you to share in our success and growth.
* Cutting-Edge Tools: Access to state-of-the-art tools and collaborative opportunities with leading experts in artificial intelligence, physics, hardware and electronic design automation.
* Work-Life Balance: Flexible work arrangements in one of our offices with potential options for remote work.
* Professional Growth: Opportunities to attend industry conferences, present research findings, and engage with the global AI research community.
* Impact-Driven Culture: Join a passionate team focused on solving some of the most challenging problems at the intersection of AI and hardware.
Why join us?
At Axiomatic_AI, you will be working on technology that drives innovation in AI for scientific and engineering applications in line with our 10X30 mission. This is your opportunity to contribute to the development of new AI architectures that can reason coherently and produce interpretable and verifiable solutions. Consequently, see those ideas commercialized into products that will shape the future of hardware and computing, while collaborating with a global team of engineers and AI specialists. We believe in pushing the boundaries of what is possible and continuously seek to redefine the intersection of AI, with focus on formal consistency. If you"re ready to take your expertise in artificial intelligence and physics to the next level, we want to hear from you!
Worried about not meeting every qualification? Studies show that women and people of color are less likely to apply for jobs unless they meet every listed requirement. At Axiomatic-AI, we are dedicated to creating a diverse, inclusive, and authentic workplace. If this role excites you but your background doesn't perfectly match every qualification, we still encourage you to apply. You could be the perfect fit for this position or another opportunity with us.
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