Overview
Business Administration Support Iberia (Fixed-Term Contract)
Join to apply for the Business Administration Support Iberia (Fixed-Term Contract) role at Balluff EMEA.
Around the world, Balluff employs about 3,900 people delivering high-quality sensor, identification and image processing solutions, including network technology and software for automation. As a globally positioned family business, we strive to offer the best conditions. We are looking for passionate and results-oriented team players to start as soon as possible.
Responsibilities
* Office Management: Manage office supplies and coordinate with vendors; manage the company fleet; oversee maintenance, IT support, and general facility issues; greet and assist visitors and customers; coordinate insurance policies; act as main point of contact to third parties (e.g., suppliers, banks).
* Business Administration Support: Coordinate internal communications and team updates; prepare business reports and presentations on sales performance and KPIs; organize management meetings, including scheduling, minute-taking, and tracking follow-up actions; support onboarding of new joiners.
* Events and Travel Support: Support office events and social initiatives; coordinate travel management, including visa requirements and trips for employees on special occasions (e.g., team meetings); organize sales conferences (presentations, accommodation, dinners/events).
* Finance Support: Improve processes for direct debit; assist with basic accounting tasks, check travel/personal expenses and credit card transfers; invoice processing and sending invoices by post/email.
* Purchasing and Payments: Main contact and coordination with suppliers and SSC/Accounting EMEA; monitor budgets and flag overspending; forecast budgets and implement cost-saving initiatives; process invoices using SAP; organize and process refunds; payroll processing to banking for approval; manage and process staff expenses; reconcile credit card statements; accounts payable/receivable; support year-end tax and audits with accounting and auditing company.
Qualifications
* Degree in ADE or finance-related field
* Several years of professional experience in a comparable position
* Excellent interpersonal and communication skills
* Ability to work collaboratively in a team environment
* Detail-oriented with strong organizational and time-management skills
* Fluency in Spanish and English is required
* Experience using SAP and Microsoft Office is highly valued
What we offer
* One-year fixed-term contract
* Private health insurance with AXA
* Hybrid remote-office work (2 days WFH)
* Flexible work schedule
* 27 days of holidays per year
* Access to continuous training and language lessons
You want to make a difference with us? Then we look forward to receiving your application. If you are interested, please apply and enclose your CV.
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