Overview ...:
The European AP Operations Specialist position reports directly to the European AP Operations supervisors and General Accounts Payable Operations and Master Data Manager at JBT SSC. The North America AP Operations Specialist position reports directly to the Global Accounts Payable Operations and Master Data Manager at JBT SSC.
The AP Operations specialist is responsible for assisting in invoice processing through AP Advantage, including entry of invoices, problem analysis and resolution.
Important qualities for this position are focus on data accuracy, time management and efficiency, detailed oriented as well as constructive collaboration with other departments, internal customers, and any other stakeholder. Timely delivery is key for full compliance with our Global Service Level Agreement. All activities under scope need to be executed under the strongest Internal Controls framework.
Candidate Profile
§ Core Competencies:
- Ability to perform under pressure and deliver under tight deadlines.
- Teamwork, detail oriented and multitask.
- Problem solving
- Planning and organizing
- Excellent customer service skills
- Communication and teamwork
- Commitment
- Efficiency and organization
- Detail oriented
-
Skills
- Different ERPs knowledge
- SOX/SOD/Internal Controls proficiency.
- Intermediate knowledge of Microsoft Office, specifically Microsoft Excel
- Data Accuracy
- Strong ability to work with minimal supervision.
§ Education/Experience
- Bachelor’s Degree, preferably in Accounting or Finance; will consider years of experience in replacement of degree.
- At least 2 years of related professional experience or equivalent combination of education and experience
- Experience in Accounts Payable and financial systems.
- Experience in communication with business internal customers and external suppliers to resolve issues
- High English level (B2-C1), good written and oral communication skills.
§ Mobility
- Travelling internationally might be required occasionally.
Duties and Key Responsibilities
- Utilize APAdvantage automation tool to drive invoice processing, approvals, efficiencies, automation and
compliance.
- Invoice booking process directly on ERP for certain Entities.
- Invoice VAT codes review.
- Review of APAdvantage correspondence and exception inbox.
- Processing of vendor invoices and credit memos.
- Weekly meetings with puschasing teams to resolve issues and improve processes.
- Leasing invoices review and processing.
- Utilities invoices review and processing.
- Provide assistance to facilitate the recording of expenditures.
- ERP knowledge to perform any analysis needed to complete the invoice booking process.
- Constant cooperation with AP Accounting team and other SSC departments.
- Communication with internal and external stakeholders.
- Communicate higher level / more complex issues to AP Supervisor and/or Global AP Operations
Manager.
- Other projects and responsibilities may be added at the company’s discretion.
- Cooperation with APAdvantage owner (PNC) and JBT IT teams.
- Advanced payment invoices analysis and booking process.
- Intercompany tableau report analysis to review and process IC PO invoices