Overview
Assistant Controller role at Marriott Vacations Worldwide. Based in Palma, Mallorca, Spain. Primary responsibilities include financial analysis and reporting, budgeting/forecasting, audit and control, asset and liability reconciliation, working capital and cash control, reported to the Director of Finance, Operations.
Responsibilities
* Contributes to team, department and/or business results by performing more complex quantitative and qualitative analysis for business processes and/or projects; often manages small projects, business processes or parts of larger ones.
* Responds to, solves and makes decisions on more complex/non-routine business requests with limited to moderate risk.
* Assists more senior associates in achieving business results by identifying opportunities to enhance the effectiveness of business processes; providing training and technical guidance to less senior staff where appropriate; serving as point-of-contact for problem resolution.
* Participates in setting the department’s operating plans, goals preparation and review.
* Manages the team’s daily performance, recognizing and celebrating team successes.
* Achieves results against budget within scope of responsibility.
* Participates in hiring activities as appropriate.
* Demonstrates awareness of personal strengths and areas for improvement and acts independently to improve skills and knowledge.
* Performs other duties as appropriate.
Accounting Processes for the Operation
* Maintains uniform accounting procedures for recurring and routine transactions and provides support to the accounting team.
* Assists Director of Finance to identify/implement process improvements for new programs and troubleshoot problematic transactions.
* Coordinates periodic balance sheet reconciliations, ensures account balances are supported by appropriate documentation and organizes timely Profit & Loss statements review.
* Monitors controls for income recognition and accounts receivable, including relationships with clients, agents and wholesalers and night audit team and heads of departments.
* Monitors controls for cash disbursements and accounts payable; ensures chart of accounts uniformity.
* Assists with the development of annual project economic proforma, budget, forecasts and analysis of significant variances.
* Works towards compliance with Spanish law and regulation for accounting; coordinates the allocations between MVCI and HOA; supports review of allocations from external parties to MVCI.
* Supports a strong accounting and operational control environment to safeguard assets, improve operations and profitability and manage business risks.
Reporting
* Assists Director of Finance with period close, pre-close analysis and required adjustments to determine best solutions and ensure compliance with laws, regulations, or standards.
* Assists Director of Finance in preparing routine reports to maximize efficiencies (weekly results of operations, forecasts, quarterly, etc.).
* Assists Director of Finance with tax reporting to local authorities.
* Assists Director of Finance with updating proforma models with budgeted and actual figures.
* Prepares periodic reports showing key results.
* Develops and/or prepares site-specific reports as required under direction of the Director of Finance.
* Assists Director of Finance to prepare financial presentations to Board of Directors of the HOA and other owner communications; assists in organizing annual HOA audit.
Internal Controls
* Assists Director of Finance to assure compliance with established policies and procedures; reviews procedures with accounting and other associates to ensure maximum effectiveness and efficiency.
* Assists Director of Finance to ensure adherence to controls over inventories, other assets, incentives, procurements, payables, and receivables.
* Reports any noted abnormalities and/or noncompliance to policies and procedures to Director of Finance.
Other
* Assists Director of Finance to administer accounting-related systems and assist with the administration of the Property Management System.
* Partakes in the Manager on Duty schedule; represents the Director of Finance during absence.
* Assist Director of Finance to develop and/or enhance financial management skills within the management team.
* Provide training as required to accounting staff; assist in other areas of the accounting department as needed.
* Perform duties to meet department needs; maintain deadlines and comply with MVCI and Marriott policies and procedures.
* Maintain an attitude and commitment to provide excellent service to all customers and associates; maintain a constructive rapport with all team members.
* Maintain working knowledge of Marriott product lines and computer systems; work with MVCI colleagues as a team to support the business.
Education and Qualifications
* Bachelor’s Degree in Accounting, Finance, or Business Administration; or minimum of three years of experience in finance and accounting function is required.
Specific Job Summary
The Assistant Controller main function will be to manage the day-to-day operation of the Accounting Office in Mallorca. Primary responsibilities include financial analysis and financial reporting, budgeting/forecasting, audit and control, asset and liability reconciliation, working capital and cash control, directly supervised by the Director of Finance, Operations.
* Strong knowledge of US GAAP is required.
* Experience with PeopleSoft or a similar General Ledger accounting system is preferred.
* Detail-oriented self-starter with the ability to manage multiple projects in a dynamic environment with minimum supervision.
* Effective interpersonal and communication skills with a balance of assertive and cooperative characteristics.
* Fluency in English and Spanish languages.
* Proficiency in PC-based applications, including Excel, Access, and Word; desirable knowledge in PeopleSoft, Opera, Squirrel, Golfmanager, Asgard and BirchStreet.
* Ability to work in a project team environment; ability to supervise, motivate, and train staff.
Location : Palma, Balearic Islands, Spain
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Hospitality
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