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Job Overview
Provide HR administrative services in a customer-focused environment. Maintain confidentiality when handling sensitive personal and company information. Provide customer service support within the organization as the first point of contact for HR administrative-related issues.
Essential Functions
1. Input data into Human Resources databases to reflect employee actions according to standard operating procedures (SOPs), service level agreements and quality and timeliness standards; contact managers and human resources staff as necessary to request missing information and resolve invalid data issues.
2. Complete data maintenance and audit activities according to Service Level Agreements as related to data input to PeopleSoft HR.
3. Conduct all activities according to Service Level Agreements (SLAs) related to hire administration including: employment letter / contract issue; PeopleSoft HR input; background screening activities; health-related screening as appropriate and administrative tracking and recording of related documentation including maintenance of employee files.
4. Execute customer service activities according to SLAs including but not limited to the following: answer and respond to all inquiries (phone, email, fax, mail) into the HR PSC. Log all calls, requests and transactions into the case management system. Provide information and resolve any issue pertaining to these calls in a timely, courteous and professional manner. Follow appropriate escalation protocols as required.
5. File appropriate documents in personnel folders in accordance with SOPs. Track and follow up on missing forms required for personnel file.
6. Handle complex requests and escalate to relevant parties according to procedural guidelines.
7. Share best practices with team members and management.
8. Develop and document suggestions for new and improved processes including ideas regarding automated tools and/or procedural policies.
9. Foster an environment of teamwork by assisting others in the team to ensure group meets all Service Level Agreements (SLA's).
10. Participate in project activities as assigned by management.
Qualifications
1. High School Diploma or equivalent Req
2. 2 years customer service experience Req Or
3. Equivalent combination of education, training and experience Req
4. Knowledge of applicable company HR policies, administrative processes, systems and forms
5. Excellent customer service skills
6. Strong verbal and written communication skills
7. Strong detail orientation with ability to analyze data and information
8. Skill in use of applicable computer applications
9. Skill in accurate data entry. Keying ability of 60 words per minute or better.
10. Ability to identify process improvement opportunities and implement change smoothly
11. Ability to take direction within a team setting and complete team related work
12. Ability to handle several projects simultaneously, either individually or in a team setting
13. Ability to work in a high pressure, volume related environment
14. Ability to establish and maintain effective working relationships with coworkers, managers and clients
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