Around the world, approximately 3,900 Balluff employees work daily on high-quality sensor, identification and image processing solutions, including network technology and software for all automation requirements. That is why, as a globally positioned family business, we always offer you the best conditions.
Work with us to ensure our customers' success and let's advance innovations together!!
We are looking for passionate and results-oriented team players to start as soon as possible as
Business Administration Support Trainee
Tasks & Responsibilities:
Office Management
* Manage office supplies and coordinate with vendors
* Manage the company fleet
* Oversee maintenance, IT support, and general facility issues
* Greet and assist visitors and customers
* Coordinate insurance policies
* Act as main point of contact to third parties (e.G. suppliers, banks)
Business Administration Support
* Coordinate internal communications and team updates
* Prepare business reports and presentations on sales performance and KPIs
* Organize management meetings, including scheduling, minute-taking, and tracking follow-up actions
* Support for onboarding new joiners
Events and Travel
* Support office events and social initiatives
* Coordinate travel management incl. visa requirements, organize trips for all employees on special occasions, such as team meetings.
* Organize sales conferences, including presentations, accommodation, and dinner/ events
Finance Support
* Improve process regarding direct debit.
* Provide finance support such assisting with basic accounting tasks, checking travel/personal expenses and credit card transfers.
* Invoice processing. Send invoices by post/email.
* Main contact and coordination with suppliers and SSC (Shared Service Centre)/ Accounting EMEA
* Monitor budgets and flag overspending
* Forecast budgets and implement cost-saving initiatives
Accounts Payable
* Process invoices using SAP
* Organize and process refunds
* Put Payroll onto banking for approval
* Manage and process staff expenses
* Reconcile credit card statements
Accounts Receivable
* Contact dunning Level 1 customers
* Responsible for collecting outstanding receivables – supporting the SSC's dunning process
Tax & Audits
* Support with necessary documentation to yearly Audit working with accounting department and Audit company
Your skills and competencies:
- ADE or finance related schools
- Excellent interpersonal and communication skills.
- Ability to work collaboratively in a team environment.
- Detail-oriented with strong organizational and time management skills.
- Fluency in Spanish and English is required.
- Experience using SAP and Microsoft Office will be highly valuated.
What we offer:
* Hybrid remote-office work (2 days WFH) 🏡
* Flexible work schedule ⏰
* Access to continuous training 💻
You want to make a difference with us?
Then we look forward to receiving your application!
If you are interested, please apply to: noelia.rodriguez@balluff.es enclosing your CV.