Overview
Our client is a prestigious European institution and a Directorate-General for Communication, Procurement, and contract solutions. The unit leads the planning and implementation of corporate communication framework contracts and delivers communication contractual solutions, aligned with political and corporate priorities.
The team helps choose the most appropriate contractual approach and ensures the smooth implementation of their projects. As well as contributes to coherence, consistency, and coordination of communication activities across the Directorate-General.
Our client is looking for a Project Manager and Communications Strategist to design and implement communication campaigns, coordinate with stakeholders, services, and contractors.
Contract type: Freelancer agreement, with an initial contract duration of 130 days, with the possibility for renewal
Workplace type: Remote within EU territory (besides 20 days of on-site office presence in Luxembourg or Brussels at the client's site, with a notice period of 7 days)
Note: European Nationality is required for this role due to the mandatory applicable security screening requirement of the Institution.
Responsibilities
* Consultancy & strategic advice
o Contributing to coherence, consistency, and strategic alignment across Directorate-Generals in the delivery of communication services;
o Provide guidance to clients’ services on aligning communication projects with the political and corporate priorities and the contractual solutions;
o Advising on optimal contractual solutions and approaches;
o Assistance with the preparation and drafting of specifications for communication campaigns, in close cooperation with operational teams.
* Contractual solutions & central framework contract management
o Help design and manage contractual solutions for major, high-profile communication actions;
o Managing and coordinating requests for the use of the client’s corporate communication contracts;
o Providing hands-on consultancy and troubleshooting services to Ordering Services;
* Communication with stakeholders
o Deliver presentations and briefings on procurement activities and results;
o Participate actively in cross-client networks and working groups on communication.
* Documentation & process optimisation
o Develop and maintain guidance documents: Create step-by-step guides, FAQs, and templates to streamline procurement processes (e.g., contract specifications, tendering workflows, compliance checklists);
o Organise easy access to information (e.g., SharePoint, internal portal) for contracts, templates, policy updates, and case studies;
o Optimise user-friendly processes: simplify procurement workflows.
* Quality & control
o Monitoring contract implementation and ensuring quality and value for money;
o Support quality control processes to ensure creativity, efficiency, and value for money in communication contracts;
o Help develop and refine quality control tools and performance indicators.
* Technical & digital tools management
o Act as the technical lead for the SPO system, ensuring its functionality aligns with procurement needs;
o Build and maintain SPO content (e.g., contract templates, workflows, compliance checklists) to ensure accuracy and usability;
o Troubleshoot technical issues and optimize system performance for user efficiency.
* Wiki page management
o Develop and update wiki pages to document procurement processes, tools, and best practices;
o Ensure wiki content is user-friendly, searchable, and aligned with the latest guidelines;
o Integrate technical expertise (e.g., knowledge of content management systems, version control) to maintain consistency and accessibility.
* Technical expertise
o Leverage knowledge of procurement software (e.g., SPO) and digital tools to enhance transparency and efficiency;
o Collaborate with IT teams to implement system upgrades or integrations as needed.
Specific knowledge, skills, and expertise
* Ability to work independently, efficiently, and quickly, adapting to changing priorities
* Strong organisational capabilities
* Ability to give business and technical presentations
* Ability to apply high-quality standards
* Very good communication skills with technical and non-technical audiences
* Analysis and problem-solving skills
* Capability to write clear and structured guidance documents
* Ability to participate in high-level meetings and good communication skills
* Managed high-profile client information with high-level discretion and confidentiality, building long-term trust
* Support in drafting of procurement documents
* Good knowledge of project management standards and methodologies (Project Scheduling, Strategic Planning, Financial Modelling, Budgeting, Forecasting, Performance Tracking)
* Good technical knowledge of the project aspects
* Practical knowledge of reporting methods
* Good knowledge of project management tools, e.g., MS Project, Microsoft Excel
* Good knowledge of SPO
Note: European Nationality is required for this role due to the mandatory applicable security screening requirement of the Institution.
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