Summary
Preparing bids and tenders in a consistent professional manner, manage the overall tender response process, and respond to all related internal and external enquiries. Review initiate and follow‑up on any aspects related to commercial contracts In collaboration with the department head and the commercial organization This position is reporting directly to the Se Tender Lead.
Essential Duties and Responsibilities:
* Conduct item lookups and cross references to help determine best products to submit for tender and/or to renew
* Partner with internal and external business partners to prepare high quality and on time written responses to customer’s tenders
* Work in close collaboration with the commercial organization preparing strategies to achieve Vantive´s goals
* Log bids and quotes into departmental database and completes a thorough review of all incoming bids outlining important bid requirements, which are submitted to the relevant sales and marketing teams for evaluation
* Support staff from across Vantive on all sales contracts, extensions, and terminations
* Utilize appropriate technology to maintain a central contract’s database and support the recording of contract compliance and annual price reviews
* Prepare other responses including standard proposals, executive summaries, and other documents for internal or external business partners and/or customers
* Provide technical support and assistance to field representatives as it relates to the proposal and submission process
* Perform self and team review of all work prior to submission to determine if information has been compiled effectively and appropriately
* Manage all standard documentation repositories and assures information is correct and updated
* Organize proposal content and response methodology into a content library that can be easily accessed throughout Vantive
* take part in the preparation of any review procedures initiated by Vantive
Qualifications:
* Fluency in English (desirable)
* Ability to work with internal subject matter experts, field representative, and senior management to resolve proposal issues
* Capacity to interpret or research proposal responses and seek appropriate guidance when necessary
* Solid understanding and ability to interpret Spanish Contract Legislation and keep knowledge updated
* Knowledge of contract verbiage
* Ability to manage multiple projects at once with a sense of urgency required to work in a deadline driven environment
* Positive attitude, team player. Excellent interpersonal, verbal, and written communication skills
* Strong knowledge of MS-Office; specifically, a demonstrated aptitude and comfort with Microsoft word
* Highly detail and process oriented
Education and/or Experience:
* Bachelor’s in law or business administration or related degree
* Master’s in public Procurement or prior experience in tenders (desirable)
* Experience in public tender and commercial offers preparation and processes is (desirable)
Reasonable Accommodation
Vantive is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the form link and let us know the nature of your request along with your contact information.
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Parque Empresarial San Fernando Edificio Londres San Fernando de Henares 28830 Madrid, Madrid Spain
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