PThe Document Controller will be responsible for managing, tracking, and maintaining all project documentation for large-scale museum and cultural projects. This role ensures that design drawings, vendor submittals, RFIs, contracts, schedules, and project correspondence are accurately logged, version-controlled, and distributed to the appropriate stakeholders. The position requires a strong technical profile, with proven experience using strongProcore /strong as the primary document management platform. The position requires proficiency in English and Spanish and the ability to work hours aligned with US-based project teams to ensure effective collaboration. /ppbr/ppstrongKey Responsibilities: /strong /ppbr/ppstrongemDocument Management: /em /strong /pulliMaintain a structured and organized digital filing system for all project documents. /liliUpload, track, and manage drawings, specifications, vendor submittals, RFIs, contracts, and change orders within Procore. /liliEnsure version control is maintained and obsolete documents are removed from circulation. /liliDistribute updated documents and ensure timely communication across project teams and vendors. /liliGenerate reports and document logs to track submittal status, outstanding items, and approvals. /li /ulpstrongemCoordination Support: /em /strong /pulliSupport project managers, BIM specialists, and engineering managers by ensuring all team members are working with current documentation. /liliLiaise with vendors and subcontractors to confirm receipt and compliance of submissions. /liliAssist with preparation of handover documentation and project close-out packages (as-builts, OM manuals, etc.). /liliProvide training and technical support to internal and external teams on proper use of Procore for document control. /liliCoordinate document flow between international teams (Spain-based staff, US project team, US stakeholders, vendors worldwide). /liliWork hours will be scheduled to coincide with US-based project teams to ensure effective communication and coordination. /li /ulpstrongemCompliance Quality Assurance: /em /strong /pulliEnsure all documentation complies with client requirements, project standards, and contractual obligations. /liliMonitor deadlines and escalate delays in document reviews or approvals. /liliMaintain confidentiality and security of sensitive project information. /liliPrepare audit trails and compliance records for project reporting and client review. /li /ulpbr/ppstrongQualifications /strong /pulli5+ years of experience as a Document Controller or Project Administrator in the construction, museum, or cultural projects sector. /liliProven expertise in Procore document control and project management functions. /liliFamiliarity with design, fabrication, and installation workflows, ideally in AV, lighting, theming, or exhibit integration projects. /liliStrong understanding of version control, submittal workflows, and change management. /liliExcellent organizational and communication skills, with a detail-oriented and methodical approach. /liliProficiency in Microsoft Office Suite and Adobe Acrobat; knowledge of BIM platforms (Revit, Navisworks) a plus. /liliProficient in English and Spanish (spoken and written). /li /ulpbr/ppstrongKey Attributes /strong /pulliHighly organized, detail-driven, and proactive in managing deadlines. /liliStrong communicator with the ability to coordinate between international teams. /liliComfortable working in both remote (Spain-based) and on-site (US installation phase) project environments. /liliAdaptable and resourceful in solving administrative and technical challenges. /liliDedicated to maintaining quality, accuracy, and accountability across complex projects. /li /ulpbr/ppstrongLocation /strong /pulliBased in Spain (with working hours aligned to US-based project teams). /liliTravel to the United States may be required during the installation and commissioning phase. /li /ul