Overview Mandarin Oriental Punta Negra, Mallorca is looking for a Project Coordinator to join our team.
Based at Mandarin Oriental Punta Negra, Mallorca, the Project Coordinator will support the General Manager and the Executive Office by overseeing and coordinating the operational execution of key projects and initiatives across departments. This role is key in ensuring the effective communication, tracking, and execution of pre-opening deliverables across departments, consultants, contractors, ownership, and other external partners. Acting as the GM's right hand on the operational project side, the Project Coordinator will support the daily coordination of timelines, reporting, and task completion to ensure a timely and smooth opening aligned with the Mandarin Oriental brand standards.
Responsibilities
Support the General Manager in coordinating the operational elements of the hotel's pre-opening process and launch.
Maintain and manage detailed project timelines, checklists, and dashboards; track progress against milestones and flag risks or delays.
Liaise between internal teams, ownership, designers, consultants, suppliers, and contractors to ensure flow of information and timely execution.
Prepare project reports, presentations, and regular updates for the General Manager, senior leadership, and stakeholders.
Assist in the coordination of FF&E; and OS&E; delivery, installation, and handover with logistics and procurement teams.
Monitor the status of pre-opening activities including SOP development, recruitment progress, training schedules, onboarding, and departmental mobilization.
Ensure all necessary permits, documentation, and regulatory compliance are tracked and completed within deadlines.
Help facilitate internal alignment between departments to ensure operational readiness in line with MOHG standards.
Attend relevant operational and executive meetings; capture key decisions and support task follow-through across teams.
Qualifications
Experience and education
Degree in Hospitality Management, Project Management, Business Administration, or a related field.
At least 3 years' experience in project coordination, ideally within hotel pre-opening environments or luxury developments.
Technical Skills
Project coordination and reporting: Ability to manage detailed timelines, follow-ups, and reporting tools to ensure project alignment and accountability.
Pre-opening knowledge: Solid understanding of hotel pre-opening phases, operational milestones, and luxury brand standards.
Stakeholder communication: Strong ability to liaise with internal departments, ownership, consultants, and contractors with professionalism and clarity.
Proficiency with project tools: Skilled in Microsoft Office Suite (Excel, Word, PowerPoint) and project management platforms such as Asana or MS Project.
Time and task management: Proven ability to organize, prioritize, and execute multiple deliverables under tight deadlines.
Analytical mindset : Comfortable working with data, budgets, timelines, and dashboards to support decision-making and planning.
Discretion and professionalism : Capable of managing sensitive information and high-level communications with confidentiality.
Language proficiency : Excellent verbal and written communication skills in Spanish and English.
Our commitment to you
Learning & Development: Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
MOstay: When you work as hard as our colleagues do, it's important to take time off. As a member of the MO family, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
Health & Colleague Wellness: Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
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📌 Project Coordinator
🏢 Mandarin Oriental Hotel Group
📍 Palma