SENIOR EVENT PROJECT MANAGER IN MADRID (F/M)
Mission : To manage the full development cycle of corporate events in line with our sustainability methodology, to achieve deadlines and present quality projects that allow us to win proposals and execute projects successfully.
Functions:
* Event planning:
-Briefing review and first point of contact with client for possible questions.
-Defining/understanding the objectives and goals of the event and aligning them with the proposal.
-Development of a work plan with key dates, budget, necessary resources and schedule of activities.
-Creation of the creative/technical proposal together with the creative team according to briefing and event indications (if necessary). You must be capable of preparation a presentation with strong attention to the visual elements - photos, mood boards, etc.
-Audit, search, selection, coordination and negotiation with suppliers and resources, such as venues, catering, audiovisuals, decoration, etc. Understanding of different destinations is highly valued.
-Coordination with other departments - admin, marketing, creativity, etc.
-Continuous client follow-ups in line with company´s protocols.
-Organization of all event related documentation in Google Drive folders.
-Ensuring that the event complies with Nanook's sustainability plan.
* Event management:
-Preparation and management of event budgets.Strong understanding of excel is a must for budgets preparation.
-Monitoring expenses, and finding ways to maximise efficiency and minimise unnecessary costs.
-Coordination of logistical aspects of the event: (space layout, seating arrangements, guest flow management and scheduling of activities...).
-Logistical management of transport, accommodation, rooming lists, catering, etc.
-Preparation of the Day by Day document and supervision of the execution of the event on the day of the event.
-Effective problem solving is a must.
-Ensuring client expectations are exceeded by proper preparation of the event in advance and clear, transportant communication with all parties involved.
-Ensuring excellent customer service at all times.
* Post-event:
-Conducting debriefing with client to analyse and measure the outcome of the event.
-Managing invoices and filing all relevant documentation.
-Preparation of case study as well as mailing of customer satisfaction survey.
Responsibilities :
-Responsible for submitting proposals within deadlines and meeting the required quality.
-Responsible for submitting proposals focused on meeting our sustainable development objectives.
-Responsible for the coordination and follow-upa with all parties involved in the project.
-Responsible for the smooth running of the event on the day of the event.
-Responsible for the closing of the project in the corporate tools required for this purpose.
Requirements :
-Degree in marketing, communication, journalism, advertising, psychology or similar.
-Specific education or training in protocol and event management or hospitality will be an asset.
-At least 7 years of experience in the execution of full service corporate events and experience in international events.
-Google Workspace skills are a must.
-International experience and previous experience working with different cultures is highly valued.
-Experience working with international clients is highly valued.
-English and Spanish: C1
Soft Skills:
-Great attitude
-Communication skills: verbal and written
-Organizational skills
-Teamwork and be a team player
-Leadership skills: know how to strategically coordinate with other parties and teams (creativity, suppliers... etc)
-Problem solving
-High Attention to detail
-Courtesy and hospitality
-Self motivation