The Art of Music Tour is a fast-growing international project that blends cinematic electronic music, drone filmmaking, and breathtaking natural landscapes.
We perform and film open-air concerts in iconic outdoor locations around the world, merging music, storytelling, and visual art into powerful cultural experiences. Past performances have taken place in Sweden, Croatia, Portugal, Spain, Greece and more. The 2026 edition will expand across Europe and beyond.
Celebrating our fifth year, we are building a high-performance global team that thrives on clarity, ownership, and creativity. We are now hiring a Permit Coordinator to join our core operations team, a pivotal role responsible for securing official authorisations for each event and unlocking breathtaking locations around the world.
If you're proactive, professional, and passionate about bringing music and film to extraordinary locations, we'd love to hear from you.
ROLE OVERVIEW
You will lead all permit-related efforts, acting as the bridge between the creative vision and institutional approvals. This is a results-based freelance role for someone who can work independently, solve problems, and consistently deliver.
PERMIT COORDINATION
You will manage the complete permit acquisition process for events in various countries.
Responsibilities:
• Research permit requirements (cultural heritage, municipal, tourism, police, environmental)
• Contact relevant authorities (councils, ministries, parks, venue owners)
• Submit formal proposals and required documentation
• Coordinate with local fixers (translations, office visits, follow-ups)
• Manage all deadlines and follow-up schedules
• Secure official written approval for the event (email or signed letter)
• Track communications and deadlines with strong documentation
REQUIREMENTS
• Strong communication skills (especially email and phone)
• Experience dealing with institutions, municipalities, or cultural bodies
• Excellent follow-up, highly organised, and results-oriented
• Comfortable working across countries, time zones, and bureaucratic systems
• Fluent in English (Spanish, French, or other languages a plus)
• Background in events, film, tourism, or cultural projects is highly preferred
WHO THIS ROLE IS FOR
This is for someone who:
• Knows how to get things done across borders
• Enjoys solving problems and working independently
• Can follow up professionally and persistently without needing daily supervision
• Has experience dealing with government or institutional processes
• Feels aligned with creative, ambitious, international projects
COMPENSATION STRUCTURE
This is a freelance, results-based role with a fixed fee per confirmed location, plus additional compensation for operational involvement.
Fixed Fee – €500 per permit
• Paid upon delivery of official written confirmation (email or signed letter) for an approved concert location (500+ capacity)
• You are responsible for securing all necessary permits (performance, filming, drone, if applicable)
Optional Monthly Retainer – €300/month
• May be offered to strong candidates managing multiple countries or events
• Paid in advance to maintain momentum across multiple regions
• Deducted from future location fees (acts as a performance-based advance)
Bonus Opportunities
• Additional rewards for:
• High-impact locations
• Sponsorships secured
• Exceptional performance or strategic delivery
Learn more about the project:
• Cabo Girao Video:
• YouTube Channel:
HOW TO APPLY
Please send the following to: -
• Your CV or LinkedIn profile
• A short paragraph explaining your relevant experience and why this project fits you
• Examples of any past permit work, government communication, or event coordination
• A clear reason why we should hire you
If your profile aligns, we will contact you to arrange a video interview. Due to the volume of applications, only successful applicants will be contacted.
We are celebrating 5 years of global performances and building a serious, results-driven team to help shape the next chapter. If you thrive under pressure, communicate clearly, and want to be part of something truly original, let's talk.