The Payroll & HR specialist supports employees and managers on all general human resources matters related to policies, processes, activities, and employee services.
Responsibilities:
The main tasks are to:
* Act as HR specialist for employees and managers to:
o Answer questions related to HR and benefits policies.
o Update employee files and enter data such as title changes, level changes, resignation letters, etc., into the HR systems.
o Coordinate changes (salary and bonus) with the payroll department.
o Updating Finance department about the changes of the month regards payroll (new banks account/address, new referral reward) & contact with the external payroll provider
* Assisting HR Manager with day-to-day clerical/administrative HR functions.
* Participate in HR Services projects and act as an ambassador for HR initiatives.
* Act as HR resource for employees and managers to:
o Draft employment contracts, amendments and all other documents related to employee files.
o Follow up with managers on contract employees, and mid and end of probation for new employees.
* Support HR and management partners during the annual performance evaluation process.
* Provide administrative and other support to HR partners such as:
o Communications to teams,
o Salary positioning proposals,
o Development plan follow-up, etc.
* Act as HR resource for employees and managers to:
o Coordinate departures and returns from long-term absences (unpaid leave, paternity and maternity leave, disabilities).
* Help onboard new employees by assisting the HR Business Partner and and Production Teams to create a seamless first week and beyond.
* Manage employee benefits like ticket restaurant, ticket transport, etc. and group insurance file administration.
* Manage the relationships with external services providers such as Payroll provider, labour and immigration lawyers, relocation providers, and benefits suppliers.
* Be the key user and reference point for managing administrative employee file tools.
* Ensure accuracy of HRIS data.
* Manage HRIS requests.
* Have good working knowledge of the HRIS system.
* Ensure that payroll is in line with the company’s HR policies.
* Oversee the day-to-day payroll operations and the monthly process with the finance team.
* Perform all other related duties.
QUALIFICATIONS
Qualifications
The ideal candidate will have excellent attention to detail, flexible, and a strong work ethic.
To be considered for this role you must have:
* Accuracy and strong attention to detail
* Ability to prioritize accordingly and adapt to change - remain curious and open to learning
* 2 or more years'experience in a relevant field.
* Proficiency inMicrosoft Office especially Excel
* Organizational and planning skills
* Autonomous and takes initiative
* Has a sense of urgency
* Team player with various communities and stakeholders
* Empathy and discretion
* Ability to understand and apply laws, regulations, and company policies
* Excellent writing and communication skills in English and Spanish
ADDITIONAL INFORMATION
* Hybrid work with 3 days in the office/week
* Private Health Insurance and fitness subsidies.
* Employee mental health assistance.
* Tickets restaurant
* Free coffee, fruits and dailybreakfast.
* Spectacular roof-top terrace with sea views
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