Are you highly organized, detail‑oriented, and passionate about keeping everything running smoothly? We’re looking for an Office Manager who thrives in a dynamic environment, enjoys coordinating people and processes, and takes pride in delivering exceptional support. If you excel at managing suppliers, overseeing office operations, supporting leadership, and creating a great employee experience, we’d love to meet you.
Role Purpose
Ensure the smooth daily operation of the office, lead the Facilities function, coordinate the reception role, and provide high‑quality support to the Executive Team (Upper Management). This includes managing corporate travel, vendor negotiations, event logistics, and supporting People & Culture with internal activities and employee experience initiatives.
Key Responsibilities
1. Office Management & Facilities
* Oversee the overall functioning of the office, ensuring a well‑organized, safe, and efficient workplace.
* Lead and manage relationships with facilities‑related suppliers (cleaning, maintenance, office supplies, equipment, courier services, utilities, etc.).
* Negotiate contracts and commercial conditions with travel providers and other vendors.
2. Reception Coordination
* Supervise and guide the Receptionist, ensuring excellent visitor care and phone management standards.
* Provide backup support to reception when needed.
* Welcoming clients and coordinating meetings.
* Following established access, security, and visitor protocols.
3. Corporate Travel Management
* Lead negotiations with travel agencies and ensure adherence to the company’s travel policy.
* Organize and manage travel arrangements for Upper Management team: flights, hotels, transportation, visas, documentation, and any related support.
* Supervise the travel arrangements managed by the receptionist for the rest of the staff.
4. Support to People & Culture
* Assist in the organization of internal events, trainings, onboarding activities, wellness initiatives, and corporate communications.
Requirements
Education
* Vocational or university degree in Administration, Executive Assistance, Business Management, or a related field.
Experience
* 5 years of experience as an Executive Assistant.
* Proven experience managing facilities, suppliers, and corporate travel.
Language Skills
* English level: C1 (required).
Soft Skills
* Strong sense of organization, prioritization, and attention to detail.
* High levels of autonomy, proactivity, and initiative.
* Excellent interpersonal and communication skills.
* Service‑oriented mindset and ability to manage multiple requests simultaneously.
* Problem‑solving capacity and ability to act with discretion and professionalism.
Reporting Line
* Reports to: VP of People & Culture. xqbhyrx
* Supervises: 1 Receptionist.
Habilidades, experiencia, cualificaciones... Si tiene el perfil adecuado para esta oportunidad, asegúrese de inscribirse hoy mismo.
About the Selection Process:
* Interview with People & Culture
* Online test assessing behaviors and skills
* Interview with the department manager
Benefits:
Holidays:
* 23 working days + 14 official public holidays (according to legislation)
* Two additional weeks off: Easter and Christmas (after 4 months at the company)
* Half days off on December 24th and 31st
Working Hours:
* Monday to Thursday, from 08:00 to 17:00 or 09:00 to 18:00, and Fridays finish at 15:00
* Summer hours and short Fridays all year round
Healthy Living:
* Health insurance covered by the company (after 4 months)
* Flexible compensation: public transport, restaurants, and childcare
* Birth bonus: €5,000
* 2 pairs of glasses per year free of charge