We are looking for an Executive Assistant Coordinator to lead and coordinate a team ofExecutive Assistants in an high standards and fast-paced environment, while providing directsupport to our EVP (Executive Vice President).
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This role requires a highly organized, proactive,and strategic thinker who can oversee the efficiency of administrative operations, ensureseamless coordination across executive offices, and act as a key liaison between seniorleadership and their teams.The Executive Assistant Coordinator will not only manage critical executive support functionsbut also drive best practices across the EA team, ensuring alignment with business prioritiesand operational excellence.Key ResponsibilitiesLeadership & Coordination of the EA Team
* Oversee and coordinate the Executive Assistantteam, ensuring efficiency and high performance in supporting senior leadership.● Implement best practices for administrative workflows, optimizing scheduling,communication, and operational effectiveness.● Act as the main point of contact between Executive Assistants and the leadership teamto ensure streamlined processes.Executive Support to the EVP
* Provide dedicated support to the EVP, managing calendars,meetings, and high-priority projects.● Serve as a key liaison between the EVP and internal/external stakeholders, ensuringtimely communication and follow-ups.● Handle confidential matters with discretion, ensuring the EVP's time and priorities areoptimized.Administrative & Logistical Management
* Oversee executive schedules, coordinate complexcalendars, and manage high-level meetings and events.● Ensure meeting preparation, including agenda setting, document compilation, andfollow-ups.● Support senior leaders in coordinating domestic and international travel, ensuringsmooth logistics.Operational & Business Support
* Drive efficiency in administrative operations, ensuringseamless workflow within the leadership office.● Support special projects, tracking deliverables and aligning initiatives with businessgoals.● Maintain organized records, reporting systems, and best-in-class administrativepractices.What We're Looking For● Experience: 5+ years in an executive support role.● Leadership Skills: Strong ability to coordinate, mentor, and manage a high-performingteam.● Problem-Solving Mindset: Strategic, proactive approach to anticipating challenges andstreamlining operations.● Tech Savvy: Proficiency in Microsoft Office (Outlook, Excel, Power Point) andcollaboration tools (Teams).● Languages: Fluent in English (C1) and Spanish.
Additional languages are a plus. xpzdshu ● Confidentiality & Professionalism: Proven experience handling sensitive andconfidential information at a senior level.