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Co-Founder @ Calyptus | High Performance Talent at Scale | Blockchain & AI
This role is with a Calyptus partner.
Position Overview :
The Operations Manager plays a crucial role in overseeing and coordinating administrative functions within an organization. This person will be responsible for ensuring the smooth operations of our procedures, driving executional excellence across all non-investment departments, managing administrative issues, and implementing efficient approaches to support the overall functioning of the organization.
The ideal candidate combines a sharp strategic mind with operational empathy and relentless bias for action. You're a builder, optimizer, and connector, comfortable with ambiguity and able to navigate a complex cross-functional landscape.
Key Responsibilities :
* Support the Administrative Department daily workflow (board work, interaction with 3rd party Vendors, participation in department calls and etc.);
* Develop and implement administrative systems, memos, and procedures;
* Ensure compliance with company policies and relevant regulations;
* Translate leadership priorities into OKRS, dashboards, and workflows across departments;
* Audit and re-engineer key operational workflows;
* Develop TechStack and processes automation;
* Conduct regular assessments of administrative processes and suggest improvements;
* Support Doc-Flow process (sorting, organizing, registering, maintaining);
* Coordinate across departments to ensure streamlined execution and aligned priorities;
* Support preparation and management of the Ops budget;
* Support and assist with company's events and meetings (brand support, procurement :
merch, corporate gifts etc.);
* Support and assist with Employee Business Travel & VISA issuance;
* Create presentations and / or illustrative materials for corporate meetings. Other ad-hoc tasks as assigned;
You have :
* 4+ years of relevant proven experience as Operations / Administrative Manager, Back Office or a similar role;
* Ability to work with routine Administrative tasks :
Archive, Documents Registers / Business travel / Events etc.;
* Hands-on experience with ability to multitask and prioritize in a fast-paced environment;
* High level of discretion and confidentiality;
* Capability to organize work tasks, Identify blockers, friction points, and opportunities to automate
* Champion documentation culture with preferable experience in Jira, Asana, Miro and Notion;
* Meticulousnessand attention to detail
* Energy & Motivation to grow and contribute to overall business operational excellence
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Seniority level
* Seniority level Mid-Senior level
Employment type
* Employment type Full-time
Job function
* Job function Information Technology and Engineering
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