Job Description
The Payroll & HR specialist supports employees and managers on all general human resources matters related to policies, processes, activities, and employee services.
Responsibilities:
The main tasks are to:
1. Act as HR specialist for employees and managers to:
o Answer questions related to HR and benefits policies.
o Update employee files and enter data such as title changes, level changes, resignation letters, etc., into the HR systems.
o Coordinate changes (salary and bonus) with the payroll department.
o Update the Finance department about monthly payroll changes (new bank accounts/addresses, referral rewards) & liaise with the external payroll provider.
2. Assist the HR Manager with day-to-day clerical and administrative HR functions.
3. Participate in HR Services projects and promote HR initiatives.
4. Maintain accurate employee files and data entry.
5. Serve as an HR resource for employees and managers to:
o Draft employment contracts, amendments, and related documents.
o Follow up on contract employees and probation periods.
6. Support HR and management during the annual performance evaluation process.
7. Provide administrative support to HR partners, including:
o Team communications,
o Salary proposals,
o Development plan follow-up, etc.
8. Coordinate employee departures and returns from long-term absences.
9. Assist onboarding of new employees alongside HR Business Partners and Production Teams.
10. Manage employee benefits and group insurance administration.
11. Maintain relationships with external service providers such as payroll providers, legal advisors, relocation services, and benefits suppliers.
12. Manage administrative employee file tools and ensure HRIS data accuracy.
13. Handle HRIS requests and ensure payroll complies with HR policies.
14. Oversee day-to-day payroll operations and monthly processes with the finance team.
15. Perform other related duties as required.
Qualifications
The ideal candidate will demonstrate excellent attention to detail, flexibility, and a strong work ethic.
Requirements include:
* Accuracy and strong attention to detail
* Ability to prioritize and adapt to change, remaining curious and eager to learn
* At least 2 years of relevant experience
* Proficiency in Microsoft Office, especially Excel
* Excellent communication skills
* Customer-oriented approach
* Strong organizational and planning skills
* Autonomous with initiative-taking ability
* A sense of urgency
* Team player with stakeholder engagement skills
* Empathy and discretion
* Understanding of applicable laws, regulations, and company policies
* Excellent writing and communication skills in English and Spanish
Additional Information
Benefits include:
* Hybrid work model (3 days in-office/week)
* Private health insurance and fitness subsidies
* Employee mental health support
* Tickets restaurant
* Complimentary coffee, fruits, and daily breakfast
* Spectacular rooftop terrace with sea views
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