Are you highly organized, detail‑oriented, and passionate about keeping everything running smoothly? We’re looking for an Office Manager who thrives in a dynamic environment, enjoys coordinating people and processes, and takes pride in delivering exceptional support. If you excel at managing suppliers, overseeing office operations, supporting leadership, and creating a great employee experience, we’d love to meet you.
Presente su candidatura después de leer los siguientes requisitos de habilidades y cualificaciones para este puesto.
Role Purpose
Ensure the smooth daily operation of the office, lead the Facilities function, coordinate the reception role, and provide high‑quality support to the Executive Team ( Upper Management ). This includes managing corporate travel, vendor negotiations, event logistics, and supporting People & Culture with internal activities and employee experience initiatives.
Key Responsibilities
1. Office Management & Facilities
* Oversee the overall functioning of the office, ensuring a well‑organized, safe, and efficient workplace.
* Lead and manage relationships with facilities‑related suppliers (cleaning, maintenance, office supplies, equipment, courier services, utilities, etc.).
* Negotiate contracts and commercial conditions with travel providers and other vendors.
2. Reception Coordination
* Supervise and guide the Receptionist, ensuring excellent visitor care and phone management standards.
* Provide backup support to reception when needed.
* Welcoming clients and coordinating meetings.
* Following established access, security, and visitor protocols.
3. Corporate Travel Management
* Lead negotiations with travel agencies and ensure adherence to the company’s travel policy.
* Organize and manage travel arrangements for Upper Management team: flights, hotels, transportation, visas, documentation, and any related support.
* Supervise the travel arrangements managed by the receptionist for the rest of the staff.
4. Support to People & Culture
* Assist in the organization of internal events, trainings, onboarding activities, wellness initiatives, and corporate communications.
Requirements
Education
* Vocational or university degree in Administration, Executive Assistance, Business Management, or a related field.
Experience
* 5 years of experience as an Executive Assistant.
* Proven experience managing facilities, suppliers, and corporate travel.
Language Skills
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* English level: C1 (required).
Soft Skills
* Strong sense of organization, prioritization, and attention to detail.
* High levels of autonomy, proactivity, and initiative.
* Excellent interpersonal and communication skills.
* Service‑oriented mindset and ability to manage multiple requests simultaneously. xqbhyrx
* Problem‑solving capacity and ability to act with discretion and professionalism.
Reporting Line
* Reports to: VP of People & Culture .
* Supervises: 1 Receptionist .
About the Selection Process:
* Interview with People & Culture
* Online test assessing behaviors and skills
* Interview with the department manager
Benefits:
Holidays:
* 23 working days + 14 official public holidays (according to legislation)
* Two additional weeks off: Easter and Christmas (after 4 months at the company)
* Half days off on December 24th and 31st
Working Hours:
* Monday to Thursday, from 08:00 to 17:00 or 09:00 to 18:00, and Fridays finish at 15:00
* Summer hours and short Fridays all year round
Healthy Living:
* Health insurance covered by the company (after 4 months)
* Flexible compensation: public transport, restaurants, and childcare
* Birth bonus: €5,000
* 2 pairs of glasses per year free of charge