You will be responsible for the main project and financial administrative tasks and activities of the project execution.
Main responsibilities
* Creating and archiving the required documentation linked to the sales order in the project folder adequately when required.
* Submitting to customer a satisfaction survey upon project closure following instructions of Project Manager.
* On time invoicing in the system of project milestones following the instructions of the Project Manager.
* Submitting invoices to customer following contractual instructions (email or platform management), including required documentation.
* Requesting bonds to finance department and managing with customer.
* Managing letters of credit with customers and finance department.
* Confirming to finance release for revenue recognition, whenever internal rules for recognition are fulfilled.
* Managing the logistics from material availability until delivery according to contractual agreements with customer and warehouse.
* Preparing the shipment documentation and distribution to internal and external stakeholders.
* Contracting forwarding companies for shipment of finished materials according to agreed Incoterms.
* Direct communication with freight forwarders, customs agents, customers and suppliers.
* Ensuring policies and procedures are followed in accordance with requirements.
* Support to Project Manager during project lifecycle.
* Proposing at any time any possible improvement in the optimization of the internal procedures of the department.
* Any other function assigned to him by his Line Manager within his area of responsibility.
Qualifications and requirements
* Ideally graduated in Business Administration, International Trade or related but other studies will be considered as well (FPII).
* Previous experience of 3 years in a similar position, ideally in the industrial sector.
* Ability to work in a team and in international environments.
* Good level of English is important for this position (B2).
* Advanced proficiency in Microsoft Office suite : Word, Excel, PowerPoint, etc.
* Ideally with experience using SAP.
* Resident in Vitoria or nearby areas.
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