Job Description
We have an exciting opportunity for a Payroll Analyst at Kraft Heinz in Madrid. As a key operational support role, you will play a crucial part in ensuring accurate, timely, and compliant payroll processing. Reporting to the Associate Manager Payroll, your responsibilities will include managing payroll tickets and requests, responding to employee queries, contributing to weekly and monthly reporting, and supporting the broader payroll team in meeting service-level agreements (SLAs) and maintaining performance standards.
Primary Responsibilities:
* Payroll Processing Cycle Support: Participate actively in the payroll processing cycle, ensuring compliance with policies, accuracy in data handling, and efficiency in execution. Support all phases of payroll processing to maintain timely and precise payroll delivery.
* Ticket Processing & Queue Management : Process payroll tickets and manage the ticket queue, ensuring timely and accurate responses. Address standard payroll requests and escalate complex issues as needed.
* Pending/Ageing Tickets Follow-up: Monitor and follow up on ageing tickets, ensuring resolution within defined timelines. Collaborate with team members to prioritize critical requests and reduce backlog.
* Escalation Tickets & Issue Resolution: Handle escalated tickets, working closely with the Payroll SME and Payroll Lead to resolve issues and provide solutions to complex queries.
* Respond to Queries: Serve as a point of contact for employee payroll queries, providing accurate and prompt responses. Maintain a high level of customer service and professionalism in all interactions.
* Weekly HRBP Connects: Contribute to weekly connects with HR business partners (HRBPs) by providing updates on ticket status, common queries, and areas for improvement in payroll processes.
* Reporting & Documentation: Assist in preparing weekly and monthly reports on ticket volume, resolution times, and key metrics. Maintain records of resolved issues and provide input for process documentation updates.
* Process Compliance & Audit Support: Assist in maintaining process compliance by adhering to established procedures and supporting ad hoc audit requests as required. Contribute to maintaining process trackers to ensure transparency and compliance.
* Customer Centricity: Ensure best in class customer satisfaction through regular feedback analysis and implementation of improvement action plans.
* KHMS: Follow Kraft Heinz Management System program for Payroll operations team, ensuring standards and processes are aligned with KHMS playbook.
Education:
* Bachelor’s degree in any stream (Preferably Human Resources, Business Administration, or a related field preferred).
Experience:
* 1-3 years of experience in payroll operations, with a foundational understanding of payroll processes and ticket management.
* Familiarity with standard payroll regulations and compliance requirements in the specified country.
* Workday, and/or Service Now experience is a plus.
* Experience/Understanding of Payroll Reconciliation & solve the unreconciled items.
Skills:
* Fluency in English, with excellent written and verbal communication skills, essential for interacting with HR stakeholders, employees, and third-party vendors.
* Strong attention to detail and accuracy, with a focus on operational excellence in payroll processing.
* Good organizational and prioritization skills, with the ability to manage multiple requests in a fast-paced environment.
* Effective communication skills.
What we offer you
* We are a daring employer with a fast career track like only few other companies can match;
* A competitive salary .
* Permanent contract; for we believe in doing big bets on people;
* Always room for new insights; if you have an excellent idea, please let us know, and we can set it in action!
Location(s) Madrid
Kraft Heinz is an Equal Opportunity Employer – Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes .
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