The Human Resources Coordinator provides administrative support to the Human Resources Department daily operations. Mainly works within a framework of established HR processes, procedures and standard work instructions as determined by the HR Department and applicable legislations.
Position responsibilities:
* Responsible for beginning to end exit process for leavers: ensure exit procedure is properly completed (relevant paperwork prepared, inform payroll team on a timely manner…)
* Absences and leaves: answer related queries; administer employees’ leave and attendance, ensure all information and required supporting documentation are submitted to payroll team on a timely manner
* Learn and assist with employees’ relocations and international transfers processes
* Learn and assist with immigration and work permit visa applications
* Learn and assist with maternity, parental and paternity leave processes
* Be on the HR mailing distribution list and be the first point of contact to answer employees’ queries
* Administer and process employee’s benefits such as pension, life and medical insurances, meal cards…
* Provide support and assistance with Onboarding processes when required, including preparing or requesting employment contracts and other necessary documents
* Prepare various documents (agreements, addendums, reference letters, etc.)
* Keep soft and hard employee files up-to-date
* Ensure employee data are kept updated on the HRIS (i.e. Workday) and produce relevant reports
* Educate managers and employees with HRIS (i.e. Workday) usage
* Provide support and assistance in international HR projects
* Perform HR administration and operational support to the HR Departments in different locations
* Complete all other tasks that are deemed appropriate for the role and assigned by the manager / supervisor
Essential skills and experience required:
* Minimum 1-year administrative experience, preferably with Human Resources
* Minimum Bachelor’s degree or its equivalent, preferably with Human Resources focus
* Good knowledge of MS Office (specifically Excel)
* Excellent communication skills in English and Italian (written and verbal)
* Ability to maintain professionalism in all situations
* Ability to handle sensitive information in a confidential manner
* Attention to detail and problem-solving competencies
* Ability to work effectively across organizational boundaries
* Positive attitude, resiliency, and the ability to produce high quality and volume at a fast pace
* Maintain flexibility to take on additional responsibilities, as needed
* Working knowledge with a HRIS (Workday)