Working directly with the VPs, providing day-to-day support for the arising needs related to complex travel arrangements, national and international events, and administrative support. Ensuring compliance with standards, aligning the role with Werfen’s values and purpose, with particular emphasis on integrity and honesty.
Key Accountabilities:
* Efficient Administrative Support: Manage administrative processes and implement organizational tools.
* Communication and Coordination: Act as a liaison between different departments and team members, improving coordination for meetings, events, and travel arrangements.
* Travel Management: Arrange complex travel for VPs and their teams, apply for visas, and handle expense reports.
* Invoice Management: Create purchase orders for VP’s projects and teams.
* Call Screening: Screen incoming calls.
* Visitor Reception: Greet and manage visitors.
* Auditorium Management: Arrange meetings and logistics for the auditorium, supporting all stakeholders.
* Meeting Scheduling: Schedule meetings and arrange video conference rooms for the department.
* Subsidiary Meetings Support: Provide support for subsidiary meetings at Torre Werfen.
* Event Management: Assist with international and annual meetings.
Networking / Key Relationships:
* Chief People Officer
* General Counsel
* Vice President, Corporate QA / RA and Sustainability and Risk Officer
* Director, Corporate Treasury, Capital Markets & IR
* Sr. Director Corporate Strategic Business Development
Minimum Knowledge & Experience Required for the Position:
* English advanced (C1 / C2)
* University degree
* Secretarial studies (would be a plus)
* Microsoft Office suite
* SAP and Concur (would be a plus)
Skills & Capabilities:
* Proactivity
* Flexibility and adaptability to a fast-changing environment
* Critical thinking and business curiosity
* Team builder
* Ability to foster teamwork and cooperation both within and outside the department
* Prioritization, planning, and organization skills, with a focus on maximizing efficiency
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