Overview
Join to apply for the Paralegal role at Arup.
Shape a future with purpose at Arup in Spain. Be part of the Bidding team at Arup in Madrid. Arup’s purpose, values, and collaborative approach have guided us for over 75 years as we shape a better world. We have been present in Spain since 1993 with a team of more than 300 engineers, consultants, and qualified technical personnel. We work for clients from the public and private sectors, providing creative and sustainable solutions based on efficient use of resources.
In an increasingly competitive marketplace, our Marketing, Communications, and Business Development (MCBD) team enables Arup to build and protect our reputation, deepen client relationships, win quality work, and attract top talent. This role will be key in achieving our strategic market and client ambitions. We are seeking to appoint a Pursuits and Bids manager (Spain) to join our MCBD function.
The Opportunity
This is your chance to join our Bids & Contracts Team in our Madrid office. This role will provide essential legal and administrative support in public procurement procedures and the formalisation of public contracts. The successful candidate will also support the legal and administrative processes involved in forming and managing temporary joint ventures (UTEs) for public projects. You will work in a dynamic, cross-disciplinary environment, collaborating closely with legal, finance, HR, and commercial teams, as well as with external legal and insurance providers in Spain and the UK.
Responsibilities
- Public Tender Procedures (Bidding Stage): Coordinate the collection of required documentation (Social Security certificates with HR, AEAT certificates with Finance, and civil or professional liability insurance certificates with Ferrer y Ojeda or Lockton UK). Support the issuance of provisional guarantees (with Ferrer y Ojeda). Support the preparation of joint venture commitments when bidding as a UTE. Review signing authorities and powers of attorney to ensure compliance with bid requirements. Request special powers of attorney if needed (with Company Secretary).
- Contract Award and Formalisation Procedures: Collect and submit documentation required in award letters; coordinate with internal teams and external stakeholders to ensure timely submission and compliance.
- UTE Formation and Launch: Support the full setup of UTEs, including notarial deed of incorporation, NIF application with AEAT, digital signature for UTE manager, tax registrations, and bank account setup. Coordinate documentation such as statutes and powers of attorney; collaborate with notaries and public authorities; ensure onboarding and compliance with local requirements.
- UTE Ongoing Support: Monitor project-related transactions and UTE account activity; register monthly accounting entries; manage invoices and payments to partners and subcontractors; support quarterly and annual tax returns.
What we’re looking for
Requirements
- Degree in Law or related field
- 2+ years of experience in legal or administrative roles related to public procurement, corporate law, or contract management
- Strong understanding of Spanish public procurement procedures and documentation
- Excellent organisational and coordination skills
- Ability to work across teams and manage multiple stakeholders (legal, finance, HR, external providers)
- Good knowledge of Microsoft Office tools
- Professional level of Spanish and English (spoken and written)
Conditions
- Immediate incorporation
How to apply
To apply for this vacancy, register your updated CV and a cover letter in English.
Why Arup?
At Arup, we offer a rewarding career with a global company committed to a better future. Our unique trust ownership structure allows us to prioritise meaningful work and invest in our people. We also offer a profit share program, allowing our members to share in the results of our collective efforts.
Benefits
- Professional Growth & Development: Continuous learning opportunities, training programs, and mentorship to enhance skills and advance in your career at Arup.
- General Opportunities: Collaborate with colleagues worldwide and explore opportunities at other Arup offices and project locations.
- Financial Well-being & Ownership: Competitive salary and benefits package; opportunity to share in Arup’s success through global profit-sharing.
- Work-Life Balance: Hybrid working model and flexible arrangements.
- Well-being and Culture: Well-being programs, social activities, and a diverse and inclusive culture where everyone feels welcome, respected, and valued.
Arup is committed to equal opportunity employment and to building a workplace reflecting the diverse world around us. We welcome applicants from all backgrounds. If you need any assistance or adjustments, please contact
Next steps
Do you want to join us in shaping a better world?
#J-18808-Ljbffr