At LES School, we are committed to providing a safe, enjoyable, and meaningful learning environment. The safety and wellbeing of our students is our top priority, and every staff member shares in the responsibility of creating a secure and supportive space.The Facilities Manager plays a central role in maintaining and enhancing the school’s infrastructure and physical operations. The post holder ensures full compliance with legal, health & safety, and safeguarding requirements while delivering smooth, efficient, and high-performing facilities operations. This is a hands-on, visible leadership role that combines strategic planning with operational delivery.This role is essential to maintaining our reputation as the school of choice in our community. Through collaborative leadership and operational excellence, the Facilities Manager works closely with the School Leadership Team (SLT), ISP’s Regional Property Team, and external vendors to ensure a high standard of maintenance, safety, sustainability, and responsiveness across the entire campus.Key Working Relationships :
Internal :
School Leadership Team (SLT), Teachers, Admin Staff, Health & Safety Coordinator (HSC), Head of Finance, Students, ParentsExternal :
ISP Regional Property & Procurement Team, Contractors, Vendors, Local Authorities, InspectorsReporting Line :
Direct :
Head of School / Deputy Head / Head of FinanceFunctional :
Regional Facilities Manager and Regional Head of Property & Procurement (ISP)Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential Safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.Key Responsibilities1. Health, Safety, and Regulatory ComplianceThe Facilities Manager is accountable for ensuring full and ongoing compliance with all local, regional, or national regulations.Maintain and regularly update the school's property data room.Personally coordinate with the regional team for compliance inspections, documentation, and validations.Ensure facilities are inspection-ready at all times and carry out proactive readiness checks.Document and flag any non-compliance issues immediately.Ensure adherence to ISP / school policies, technical manuals, MoE / ISP H&S audits.Identify and communicate any safeguarding or H&S risks and lead required actions.Meet weekly with the School’s H&S Coordinator to review all compliance activities.Execute all H&S duties delegated by the HSC or SLT and ensure follow-up is timely and documented.Ensure facilities risk assessments are completed, documented, and acted upon.Support H&S audits and verify that all required compliance reports are submitted before any subcontractor payments.Follow ISP procurement policy and raise LPOs as required.Oversee compliance for all school-organized events, including H&S, welfare, and crowd safety planning.Also, ensure the correct supporting documentation compliance reports are received before authorising payments to subcontractors and uploaded to Quionia (our CMMS).2. Budget Management & Financial PlanningLead development and submission of the Five Year Development Plan (5YPD) in collaboration with the SSLT.Directly manage the preparation of small-item Capex budgets.Deliver major Capex projects in collaboration with the regional team.Work with the Head of Finance to plan and track Opex and Capex budgets and forecasts.Monitor monthly expenditures, anticipate variances, and take preventative action.Propose and document annual cost-saving initiatives.Ensure accurate property-related budget allocation across licenses, payroll, and contracted services.Develop annual budgets based on maintenance, security, cleaning, pest control, and related services.Establish annual expense reduction targets (e.G., 2%) through improved maintenance and procurement.Manage the Building Management System (BMS) software, if applicable.3. Facilities & Maintenance OperationsActively manage the Building Information Management (BIM) tool.Supervise in-house and contracted maintenance and cleaning teams.Hold outsourced vendors accountable to SLAs.Monitor and sign off contractor performance (pool, security, catering, waste, etc.).Review timesheets and assess financial exposure monthly.Ensure all maintenance tasks are timely and documented.Conduct annual building walkthrough with Head of School and document action plan.Maintain balance between reactive and preventative maintenance.Ensure facilities meet standards defined by SSLT.Maintain an accurate register of property and equipment.Implement asset tagging and replacement cycles.Lead coordination and setup of all school venues for events, ensuring spaces, furniture, AV, utilities, and safety checks are fully prepared in collaboration with SLT and relevant teams. Personally oversee readinessAct as main facilities point of contact during events and ensure availability for last-minute support.Ensure that all information, including daily and monthly pool records, is promptly entered into the designated application (SILOE Autocontrol).Ensure all cleaning tasks follow clear weekly schedules.Maintain written SOPs for all areas of school cleaning.Oversee water testing, pest control, waste disposal, and hygiene in accordance with regulations.Supervise cleaning teams and carry out periodic quality checks.Establish and track KPIs and report monthly to SSLT and the regional team.5. Security & Emergency PreparednessLead implementation and monitoring of school security protocols.Ensure comprehensive security coverage (access, CCTV, traffic flow, etc.).Develop and coordinate fire, lockdown, and disaster drills.Provide written emergency response protocols and maintain documentation of crisis protocols.Train staff and lead emergency drills.Conduct regular internal / external threat risk assessments as well as in response to urgent facilities tickets raised.Lead logistics for school events including security, venue setup and technical setup .6. Sustainability & Energy EfficiencyPromote and report sustainability initiatives with student involvement.Foster a culture of service and responsiveness in the facilities department.Drive initiatives to reduce CO2 footprint and energy usage.Maintain documentation of improvements and outcomes.7. Leadership, Team & Stakeholder ManagementProvide coaching, performance feedback, and mentoring to facilities and maintenance staff.Set performance targets, conduct regular team reviews.Maintain a culture of service and clear, documented communication.Ensure that verbal instructions are consistently followed up in writing.Regularly communicate facilities plans and improvements to senior leadership.Ensure that school operations and learning are not compromised by poor planning or delegation.Attend weekend school events only when directed by the SLT8. Strategic Planning & School DevelopmentAct as primary liaison for the Operations Team and all third-party FM vendors.Understand and respond to all aspects of the school’s MEP infrastructure.Oversee all facility-related service level agreements.Identify procurement initiatives and liaise with the regional team.Coordinate with HR and SLT to ensure staff accommodation needs are met.Support school-wide initiatives by providing operational guidance and promoting alignment with H&S and sustainability standards.9. Operational Contingency & Other DutiesPersonally manage or escalate any operational contingency.Ensure Facilities staff embody best and safe work practices.Ensure administrative processes are organized and professional.Attend and contribute to weekly operational meetings.Perform other tasks as reasonably assigned.Working Times & AvailabilityThis is a full-time position with a 40-hour work week. The post holder’s standard working hours will be from 08 :
30 to 17 :
00, Monday to Friday with half an hour lunch break.Evening Responsibilities :
Required to conduct periodic evening monitoring, including on-site stop-in visits to supervise the facilities team and check building conditions.Weekend & After-Hours Availability :
Due to the irregular distribution of working hours the Facilities Manager is expected to be available to attend school from time to time during weekends or outside regular hours when directed by the School Leadership Team, particularly for events, emergency tasks, or planned works. In such cases, compensatory time off will be granted at a reasonable time, as agreed with their direct supervisor.Skills, Qualifications and ExperienceTraining or Master´s degree in Facilities Management is a plusSenior technician in maintenance of thermal installations would be highly valuedYears of experience :
Minimum of 2 years in Facilities ManagementDesirable experience :
5 yearsSpeak clearly, concisely, and effectively;
listen to, and understand, information and ideas as presented verballyCommunicate information and ideas clearly and concisely, in writing;
read and understand information presented in writingWork with, or contribute to, a work group or team to complete assigned task(s)Plan, organise and prioritise time and workload to accomplish tasks and meet deadlinesDeal with people in a manner which shows sensitivity, respect, tact, and professionalism and avoid any conflicts of interest.Ensure compliance with FM contract terms (Service Level Agreement), policies and procedures, etc.Decide or solve a problem by using logic to identify key facts, explore alternatives and propose quality solutionsSupervise others by assigning / directing work, conducting contractors’ evaluations and take appropriate corrective actions / make recommendations etc.You consistently demonstrate and role-model the ISP Leadership Competencies in all that you do.Collaboration. Takes an active part in leading their school or region;
is cooperative and a genuine team player, developing positive, supportive relationships with colleagues to solve problems and maximise opportunities.Learning & Getting Better. Continually demonstrates personal commitment and passion for learning and getting better using evidence and feedback;
supporting others in their continual learning, development and growth.Innovation Leadership. Is good at creating an environment where ideas for learning initiatives and services are generated and is able to motivate and inspire others through the process of creation through to completion.Outcome driven. Can be counted on to find solutions. Is consistently looking to exceed goals and is focused on KPIs.Resilience. Can deal with setbacks and challenges calmly and effectively.Community Focus. Is committed to meeting and exceeding the needs and expectations of our students and their families.Integrity & Ethical Management. Has the ability to work ethically and with integrity;
helps others feel valued;
upholds and models the ISP Vision, Purpose and Principles.ISP Commitment to Safeguarding PrinciplesISP is committed to Safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.ISP Commitment to Diversity, Inclusion and BelongingISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.J-18808-Ljbffr
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