Logistics Assistant (Volare Vitae)
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Are you structured, service-minded, and motivated by coordinating complex logistics operations in an international environment?
At Volare Vitae, we support EU-funded projects with efficient, flexible, and reliable logistics and travel solutions. We are looking for a Logistics Assistant to join our team and support the smooth delivery of logistics services for our clients across multiple regions.
What you'll do:
* Assist in planning and coordinating logistics arrangements (travel, accommodation, local transport, shipments)
* Support logistics consultants in daily operations and task follow-up
* Handle booking updates, changes, and operational requests from clients and stakeholders
* Coordinate with service providers (airlines, hotels, transport companies, venues)
* Ensure timely delivery of logistics services for meetings, workshops, and events
* Maintain accurate records of bookings, logistics plans, and cost tracking
* Support preparation of logistics briefs and coordination documents
* Ensure smooth communication between internal teams, experts, and external partners
Who you are:
* Organized, detail-oriented, and able to manage multiple tasks simultaneously
* Comfortable working in a fast-paced, dynamic, and international environment
* Strong communication skills in English (additional languages are a plus)
* Good knowledge of MS Office tools; experience with booking systems (e.g. Amadeus) is an advantage
* Experience in logistics, travel coordination, or administration is an asset
* Proactive and solution-oriented mindset with strong coordination skills
What we offer:
* A flexible and growing international company environment
* Hands-on experience in logistics coordination for EU-funded projects
* Close collaboration with experienced consultants and project teams
* Opportunity to develop skills in logistics, operations, and project support
* Career growth opportunities within the company
Learn more about us: or know someone who might be a fit? Feel free to reach out or apply directly. xohynlm
The recruitment process will be ongoing until Summer 2026.
Only shortlisted candidates will be contacted.