Reference: PTA002932-JB-1 Located in the industrious heart of Silverton, an engineering firm is on the hunt for a versatile Office Manager / Bookkeeper who thrives on diversity in their day-to-day tasks. This role is perfect for someone who brings a high level of organization, precision, and enthusiasm to every aspect of their work.Duties & Responsibilities Debtors – Quotes, invoicing (including project reminders), payment remindersCreditors – Purchase orders (support Purchasing dept), manage credit limits, account credit applications, capture supplier invoices, recon supplier accounts, process employer refunds, payments on Standard Bank Business Online, send proof of paymentsCredit/ Garage cards – capture and reconcile transactions, management of limits and cancellationsBank reconsE-filing – VAT201Management reports – GL recons, Management Financial Statement & Cash FlowProject reportingCollaborating with independent auditors to compile the annual financial statementsBookkeeping on Xero Debtors – Quotes, invoicing (including project reminders), payment remindersCreditors – Purchase orders (support Purchasing dept), manage credit limits, account credit applications, capture supplier invoices, recon supplier accounts, process employer refunds, payments on Standard Bank Business Online, send proof of paymentsCredit/ Garage cards – capture and reconcile transactions, management of limits and cancellationsBank reconsE-filing – VAT201Financial Reporting Management reports – GL recons, Management Financial Statement & Cash FlowProject reportingAnnual budget preparationCollaborating with independent auditors to compile the annual financial statementsHuman Resources Maintaining staff files and contractsPayroll processing on SimplePayE-filing submission – EMP201Leave managementManage complex remuneration packagesTeambuildingCompliance Liaise with Auditors - BEE, Annual return (AFS), COID, EMP501, TCCAssist with Health & Safety – purchases, employee medicals, COC'sAssist iComply - POPI, SDLEnsure smooth running of the Office Answer the phone - send telephonic leads to Marketing ManagerManage CleanerManage facility-related SLA's (telephones, printers, IT subscriptions)Basic IT support/ liaise with IT consultantVehicle licence renewalsInsuranceTravel arrangements for Directors and Project teamsExecutive support to the Managing and Technical DirectorPackage & Remuneration R 25000 - R 25000 - Monthly
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