At PDF Butler, we empower businesses with end-to-end document automation for Salesforce. Trusted by industry leaders like BMW, GE Healthcare, and SONOS, our platform accelerates revenue by streamlining every stage of the document lifecycle, driving faster deal cycles, improved accuracy, and seamless digital experiences.
Role Overview
PDF Butler is looking for an Events Manager (Temporary / Part-Time) to support the planning, coordination, and execution of our sponsored events across regions.
This role ensures the smooth delivery of all event activities maintaining high execution standards and consistency across all marketing events.
You will play a key role in ensuring our event presence runs seamlessly—supporting logistics, coordination, vendors, and internal stakeholders—while helping maximize lead generation opportunities and brand visibility.
Key Responsibilities:
Event Coordination & Execution
Manage end-to-end coordination of sponsored events
Oversee registrations, sponsorship deliverables, exhibitor requirements, deadlines, and execution readiness
Ensure all event milestones are tracked and delivered on time
Travel & Logistics Management
Organise flights, hotels, and travel arrangements for event attendees
Ensure cost-effective and efficient travel planning
Booth & Brand Materials
Coordinate production and delivery of booth assets, merchandise, giveaways, and printed materials
Ensure brand consistency across all event materials
Stakeholder & Vendor Coordination
Liaise with event organisers, suppliers, venues, and internal teams
Attend planning calls and manage follow-ups to ensure alignment
Budget Tracking
Monitor event-related spend including invoices, travel, and merchandise
Ensure activities remain within approved budgets
Post-Event Support
Support post-event reporting and feedback collection
Track learnings and assist in improving future event execution
About You
Previous experience in marketing support, events, hospitality, travel coordination, or office operations
Entry-level, internship, or junior experience is welcome
Strong organisational skills with the ability to manage multiple tasks simultaneously
High attention to detail and ability to work to deadlines
Strong communication skills (written and verbal)
Proactive, reliable, and able to work independently
Fluent in English (written and spoken)
What We Offer
A hands-on role in a fast-paced international marketing environment
Exposure to integral events and cross-functional teams
Opportunity to contribute directly to brand visibility and lead generation
Flexible part-time structure (20 hours/week)