ABOUT US
An exciting opportunity to work at a leading polo resort in Sotogrande, where guests can stay onsite, learn or play polo, stable horses, plan an event or discover new experiences. No two days are ever the same.
The Polo Valley experience starts with our passionate team. The people, the continuous innovation, and high standards for attention to detail are at the core of what makes this resort what it is today. As Executive Assistant you’ll have an exciting, challenging, and varied role.
ABOUT YOU
As an integral member of our team, the Executive Assistant will be entrusted with critical responsibilities, including managing schedules, coordinating meetings, and handling confidential information with the utmost professionalism and discretion. We are looking for an individual who not only meets these requirements but exceeds them, bringing a level of dedication and expertise that will contribute significantly to our organization's success.
Tasks
KEY RESPONSBILITIES
- Strategically orchestrate the management of executives' calendars, exhibiting adeptness in scheduling high-stakes meetings, appointments, and intricate travel arrangements with precision and finesse.
- Diligently curate materials essential for pivotal meetings, ensuring agendas, presentations, and supporting documentation epitomize a standard of excellence reflective of executive expectations.
- Serve as a commanding conduit between executives and a vast network of internal and external stakeholders, fostering positive relationships while streamlining communication channels with finesse and diplomacy.
- Embark on comprehensive research endeavors, gathering and synthesizing mission-critical information essential for the success of various projects and initiatives, demonstrating an unwavering commitment to precision and accuracy.
- Craft and refine correspondence, reports, and presentations on behalf of executives with a level of dedication to detail and eloquence that exemplifies professionalism and excellence.
- Take the helm on special projects and initiatives entrusted by executives, leveraging years of experience and a strategic mindset to navigate complexities and deliver results that exceed expectations.
- Uphold the sanctity of confidentiality with steadfast resolve, handling sensitive information with the utmost discretion and fortitude.
- Anticipate the evolving needs of the executive suite and proactively address potential challenges to ensure the seamless flow of executive office operations.
**Requirements**:
WHAT WE ARE LOOKING FOR
- A dynamic, results-oriented individual radiating enthusiasm, proactivity, positivity, and an unwavering confidence in their abilities.
- Possession of a razor-sharp organizational acumen and an unyielding attention to detail, capable of flawlessly juggling multiple priorities within the crucible of a fast-paced environment.
- Demonstrates crystal-clear communication skills across all levels and a mastery of negotiation techniques, commanding respect, and authority in every interaction.
- Exhibits a warm, personable demeanor, fostering an approachable and friendly atmosphere conducive to collaboration and success.
- Operates with the highest standards of discretion, ethics, and confidentiality, epitomizing integrity in every action.
- Thrives under pressure, leveraging years of experience and a steely resolve to conquer challenges with finesse.
- Demonstrates proficiency in administrative tasks, wielding the tools of the trade with mastery and precision.
**Benefits**:
**REQUIREMENTS**:
- Possesses a valid driver’s license and personal transportation.
- Fluency in both English and Spanish is non-negotiable, reflecting an ability to navigate and communicate seamlessly across diverse linguistic landscapes.
- Brings more than 6 years of proven experience in Executive Assistant/Administrative roles, serving as a testament to resilience and expertise.
- Holds authorization to work in Spain or possesses an EU passport
- Provides references from previous employers, affirming a legacy of excellence and trustworthiness.
HOW TO APPLY
If you think you tick the boxes, please send a CV and covering letter. Make sure to let us know why you want to work with us. Looking forward to hearing from you. Good luck!