* HP Delivery Unit - Assistant HP Services
* 235692
The HP Services team continues to grow and offer additional services. As a result, the team requires additional support and we are looking for someone to help support several internal teams, our global production vendors / external employees, and two team leads. The person will provide administrative support to the Campaign, Virtual Events, and the Service Operations Teams. Support is expected around administrative, team support, and external vendor team management activities. The job is of medium complexity. It is in a fast-moving environment where priorities change regularly.
* Administrative support for the internal teams, external production partner teams, and two team leads : expense management; onboarding / offboarding activities; travel management; event and meeting support; and sourcing, contracts, and financial management support
* Interacting with other departments to complete administrative tasks : Finance, Sourcing, Travel, Legal, etc.
* Working and interacting with other assistants : help support other teams and assistants during busy periods, for cross-training and for sharing best practices
* Manage team lead calendars and invites for their respective teams
* Supporting the team with document management and operational processes : organizing MS Team sites, establishing document templates, communications, project admin support, maintaining team org charts, etc.
* Education : Administration
* 3-5 years of experience in a similar position or leading projects
* The global nature of this job requires being fluent in English
* Excellent verbal and written communication skills
* Strong time management skills, with the ability to prioritize workload efficiently in a fast-paced environment
* Able to create structure in chaos and not afraid to point out issues to people that outrank you
* Proactive, self-starter, team-worker, results-oriented
* Able to simplify complexity and to learn things quickly
* Positive mindset to help people enjoy the time they spend together in the office - a mentality and attitude that helps people feel welcome and ensures they land softly into their new roles, especially when they come in from abroad
* Smartworking
* Puesto
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