Job Description
1. Maintenance of General Ledger to Trial Balance:
All inherent bookkeeping activities, including but not limited to:
Accounts Payable
* Processing of local supplier invoices and Intercompany Purchases, including disbursements
* Reconciliation of Agents’ Commissions
* Quarterly processing of intercompany Royalties
Accounts Receivable
* Entry of invoices in both local accounting systems and the Government portal. Electronic invoicing for Public Entities as required
* Bad debt management, including credit collection of past due receivables
* Intercompany invoicing as required
Monthly Reporting
* Preparation of the monthly reporting package, including accruals, prepayments and month-end journals for EU based HQ.
* Monthly FRIDA reporting of Actuals and Selected Data, with Balance Sheet submissions on a quarterly basis.
* Monthly Intercompany Inventory Report
* Monthly Conversion Costs Report
* Maintenance of Service Parts Inventory
* Reconcile monthly Shipments report and analyze variances to expected margins
Other Reporting and Tax
* Annual Statutory accounts including reconciliation to management accounts and FRIDA Bridge.
* Preparation of Audit information (Internal and External).
* Assist with local tax returns, including VAT, and related payments
* Intrastat submissions
* Maintain up to date Tax Clearance Certificates
* Planning / forecasting, including related FRIDA submissions.
* Reports for Country Controller (Suppliers and Tax Information or any required information)
* Information reports of Plastic Tax, Envelopes tax and CBAM
Cash and Banks
* Regular bank reconciliations
* Tender submissions and Bank Guarantee preparation
Fixed Asset
* Maintenance of Fixed Asset Register and physical checks
* Capex preparation and conservation according to ITW policy
Payroll & Benefits Administration
* Weekly processing of employee expenses using Concur and administration of company credit card scheme.
* Monthly Payroll processing via bureau
* Quarterly salary submission for Life Insurance
* Management of company car lease programme
* Maintain worked hours records by employee
* Control of staff advanced payments
* Maintain Working Control System
* Maintain annual medical certificates
* Mobile phones management and SIMs and control of their spend
* Any other ad-hoc HR requirements
* Monthly meetings with HR representatives for ITW España, S.L to align Equality program, LGTBIQ+ and other reports.
* Provide for the annual report of employees current data (salary, studies, schedule, etc…) for the Country controller.
2. Office Management and General Administration to include:
* Management and negotiations of utilities contracts
* Maintenance of the office facility including arranging for any repairs as necessary
* Ensure office IT systems working correctly and liaise with Instron IT when required
* Control of GDPR as Data Protection Officer
* Preparation and Maintenance of the Model of Detection and Prevention of Crime in Spain. (Yearly)
* Any other activities inherent to the responsibilities of an Officer Manager
Qualifications
* Educated to degree standard or equivalent in Business and Finance - Preferable
* Other Finance related qualifications would be desirable
KEY COMPETENCIES
* The ability to work in an international context, understanding the requirements of both local Spanish and wider corporate compliance requirements.
* A willingness to work with a variety of stakeholders, successfully managing their expectations and requirements.
* Experience of working under both Spanish and US GAAP environments.
* An ability to work independently.
* Fluency in both spoken and written English
* Able to prioritise and multi-task
* Strong team player
* Detail oriented with keen eye for improvement
* Excellent communication skills; verbal and written
* Flexible, resilient and demonstration of a positive, 'can do' attitude
* Champion of the Instron and ITW culture
* Strong interpersonal skills and confidence to work at various levels of the organisation
Additional Information
Travel may be required to our European offices on an ad-hoc basis.
This is an opportunity to join a successful team where you can make a significant impact. Enjoy a competitive compensation and benefits package.
To apply, please submit your CV with a covering letter (both in English) stating your interest and suitability for the role.
Instron is an equal opportunities employer.