Role - Senior Operations Executive - Barcelona, Spain
Who we are
House of Shipping provides business consultancy and advisory services for Shipping & Logistics companies. House of Shipping's commitment to their customers begins with developing an understanding of their business fundamentals.
Currently we are hiring on behalf of our client, a leading global container liner company, for the position of Senior Executive Operations - Barcelona, Spain.
Department: Operations
Designation: Senior Executive Operations
Location: Barcelona, Spain
Years of exp: 10 to 15 Years
Industry: Container Shipping
Reporting Designation: Operations Manager
Main tasks and responsibilities:
Vessel Operations
* Responsible for informing of the planned operational schedule changes, providing all related documents and the necessary support to the vessel and its crew Prepare Call
* Check and share berthing window/prospects and actual schedules with Lines/Stakeholders
* If the berthing window is not respected, (re-) negotiate the berthing schedule with the terminal
* Order gangs/cranes and communicate call sequence
* Declare port & vessel clearance
* Order and coordinate husbandry / stevedoring services Vessel Operations
* Order and monitor supply and other services (e.g. cash to master, sludge…) Follow Vessel Operations
* Provide cargo documentation to the vessel
* Follow, order & coordinate services (husbandry & stevedoring incl. mooring bunkering & departure)
* Generate Reports according to deadlines
* Manage & monitor terminal services
* Coordinate vessel sailing
* Alert Regional Ops, Lines, and Berthing Manager if any incident
* Monitor & report procurement of terminal services and husbandry
* Monitor & report ongoing operations & productivity
* Monitor Waiting time, Idle time, and productivity and focus on continuous improvements.
Cargo follow-up:
* Manage special events (holds, customs inspection, damages, malfunctioning reefers, COD)
* Produce discharge lists / load list
* Provide hazardous data to local authorities (import, transit, and export cargo)
* Coordinate POL loadings with dedicated teams, upload partner load lists, and inform Cargo Flow for prechecks (for provisional and final load lists)
* Follow-up loading instructions
* Crosscheck DG manifest
* Prepare & provide special cargo documentation to husbandry or partner
* Produce provisional & final load list to ship manager or partner (inform Cargo Flow)
* Produce load lists to the terminal
* Compare pre-stow with load list
* Follow-up cargo operations and manage the shortfall
* Send cargo summaries to customs authorities.
Post-Sailing Activities:
* Investigate discrepancies between Port Completion Report and invoices received from cost control
* local/auxiliary task
Reporting Team
* Reporting Designation: Operations Manager
* Reporting Department: Operations
Educational qualifications preferred
* Degree: Bachelor's degree
Required work experience
* Industry: Container Shipping Industry
* Years of experience: 10 -15 years
Required Competencies:
* Experience in Port Community Services (PCS)
Required Knowledge:
* Port Process, Documentation, TTN tool handling
* MS Office Applications and ability to prepare reports.
* Knowledge of geography and port operations.
* English knowledge
Required Skills:
* Excellent communication, written and verbal.
* Team Player, strong interpersonal skills.
* Customer Orientated
* Attention to detail, error free working.
* Work well under pressure in a fast-paced and professional environment.
* Flexible, willing approach to adjust to new Systems/ Processes, when applicable.