GBSB Global Business School is looking for a part-time Receptionist & Office Manager in Madrid who will be the first point of contact for our campus, provide administrative support to students, and coordinate front-desk activities, including office and facility management tasks.
This is a part-time role (25 hours per week, Monday to Friday) with a schedule from 14:30 to 19:30. The position is offered as a temporary contract from May 18 to June 26, 2026.
Main responsibilities will include:
* Reception: attend visitors, handle phone calls, receive/send parcels, and keep records of all events in Excel
* Process and send international parcels and track all shipments
* Students & lecturers documentation: prepare and maintain student and lecturer lists, keep documentation updated and filed, prepare attendance sheets, register attendance in Classlife, and file medical justifications
* Classrooms: ensure they are neat and organized, store materials after classes, clean whiteboards, and manage classroom equipment (turning computers on/off)
* Manage facility service providers (cleaning, printers, repairs), collect and compare quotes when required
* Ensure facilities are always in good condition by identifying and resolving issues promptly and maintaining records of any incidents
An ideal candidate:
* Has experience as a receptionist, in client relations, or in a similar role
* Is dynamic, approachable, and attentive to students’ needs
* Has strong communication and customer service skills, with professionalism and punctuality
* Has a high level of written and spoken English and Spanish (daily communication in English required)
* Has good IT skills (Microsoft Office and other systems), ideally with experience in LMS/VLE platforms
* Is comfortable working in an international environment
* Is responsible, proactive, and able to work independently
What do we offer:
* Part-time schedule from 14:30 to 19:30 (Monday to Friday)
* Temporary contract from May 18 to June 26, 2026
* Opportunity to work in an international, English-speaking environment
Disclaimer: GBSB Global promotes diversity, inclusion, and equal opportunity in employment. All appointments are made on merit and in accordance with institutional policies.