Logistics Operations SpecialistDepartment: Logistics
Employment Type: Full Time
Location: Barcelona
Reporting To: Lydia Rodriguez
DescriptionThe Logistics Specialist is responsible for the execution of all day-to-day logistics operations. This includes ensuring precise stock management, maintaining accurate documentation, and serving as the main operational point of contact with third-party logistics (3PL) partners. The role requires active support of the account team through the preparation of quotations and demands a high degree of autonomy, expertise, and problem-solving skills within logistics operations.
This is a demanding position within a fast-paced environment that calls for an individual who is committed, highly organized, and team-oriented. Attention to detail and strong organizational skills are essential. Success in this role depends on being process-driven, an effective problem solver, and always maintaining a solution-focused mindset.
Responsibilities
Logistics coordination, documentation, system ownership & stock management
Oversee end-to-end shipment execution with 3PL partners
Manage all logistics, fulfilment, delivery operations, inventory, and order processing globally
Ensure timely and accurate order fulfilment, shipping, and delivery
Maintain orderly delivery status updates
Address exceptions, delays, and complex logistics issues proactively
Ensure shipments meet agreed service levels and deadlines
Keep accurate records and reports to maintain data integrity and accessibility
Ensure all logistics documentation is comprehensive, precise, and adheres to established internal procedures.
Maintain transparent and dependable records related to logistics operations
Assume responsibility for stock accuracy in logistics operations within internal systems
Oversee stock levels, inventory movements, and address discrepancies
Proactively assess risks associated with stock availability and logistics constraints
Quotations & commercial support
Supply logistics data and quotes to the account team
Coordinate with 3PL partners for pricing, lead times, and transport options
Ensure proposals are accurate and practical
3PL partner management
Serve as the primary point of contact for designated third-party logistics partners
Oversee daily communications, address escalations, and resolve issues
Assist with service level monitoring and foster ongoing improvements alongside partners
Process improvement & support to Ops leadership
Identify operational gaps and inefficiencies within logistics workflows
Propose and implement process improvements
Serve as an operational partner to Ops leadership, offering valuable insights and suggestions
Collaborate with other departments, including account management, operations, customer service, and finance, to ensure smooth and efficient operations
Participate in client meetings as needed
Skills and Experience
Bachelor's degree
5+ years of experience in logistics or supply chain
Technical experience in global shipping & warehousing, duties and documentation
Strong experience working with 3PL partners and logistics providers
Proven ability to manage shipments autonomously and resolve complex issues
Solid experience with stock/inventory management in systems
Organizational, problem solving, solution-minded skills
Excellent English verbal and written communication skills in a professional environment
Excellent organizational abilities and time-management skills to manage multiple projects and prioritize tasks.
Strong attention to detail
Thrives under pressure
Good time-management and prioritization skills to manage multiple projects
Demonstrable Experience with office management tools (Outlook, Microsoft excel and Microsoft Teams, in particular)
Great excel skills is a must
Ability to work with other cultures (Adaptability)
Experience supporting commercial or account teams
Experience in fast-growing or complex operational environments
Equal Opportunitiesadm-Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don\'t hesitate to let us know.
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