Location: Reus, T, ES, 43206
- Req ID: 88366
- Facility: Tarragona Oeste-560
- Department: SITE TARRAGONA
- Division: Olefins and Polyolefins, Refining
We are looking for a person with availability to fill a permanent vacancy and supports the local management with organizational and administrative functions in Tarragona site.
**Roles & Responsibilities**:
- Responsibility for all issues related to the Site Manager’s day-to-day work.
- Provide administrative and logístical support to Site Leadership Team.
- Organization of staff meeting and social events.
- File site contracts
- keep control of administration documents
- File documentation and correspondence after use.
- Support with General Services invoices
- Purchase office supplies as necessary.
- Administration and distribution of all site correspondence.
- Deal with incoming telephone inquiries.
- Work with the company travel agency preparing and coordinating business trips for Basell personnel, as well as handing the corresponding travel expenses as necessary.
- Book meeting rooms according to future plans.
- Remotely control access to the Administration building, using video-monitor and giving directions to visitors when necessary.
**Qualifications**:
**Education**
- Administrative education.
- Knowledge in SAP.
- IT knowledge MS Office (Excel, Word, PowerPoint, Teams and Outlook) and SharePoint.
**Work Experience**
- Previous experience as site assistant.
**Languages**
- Spanish - mother tongue.
- English - high level/ fluent.
**Other Skills**:
- Position requires full presence at site.
- Familiarity with internal organization and team work.
- Effective communication skills.
- Skills for preparing and adapting reports and presentations working with PowerPoint.
- Knowledge of administrative procedures.
- Positive and optimistic attitude.
- Good capacity for empathy.
- Initiative.
- Versatility and problem solving.
- Discretion and confidentiality.
- Organization and time management
**Competencies**:
- Build Partnerships- Deliver Results- Drive Innovation- Grow Capabilities- Promote Inclusion- Motivational Fit- Technical Skills**Contact Information**:
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